Position Title: Grants and Reporting Manager
2025-06-12        Kabul       Full Time        13
Job Location: Kabul
Nationality: National/International (any)
Category: Program
Employment Type: Full Time
Salary: As per Salary Scale
Vacancy Number: 086-2025
No. Of Jobs: 1
City: Kabul with frequent travels to field locations
Organization: INTERSOS
Years of Experience: Minimum 3 year’s relevant work experience in program departments in the humanitarian sector
Contract Duration: 06 Months
Gender: Male/Female
Education: BA in International Affairs, Development, International Political Economy or other relevant field
Close date: 2025-06-12


About INTERSOS:

Over the past few years, Afghanistan has witnessed a relative improvement in security and stability across much of the country. This has allowed humanitarian actors like INTERSOS to maintain uninterrupted access and expand services in areas that were previously hard to reach. Despite this progress, the humanitarian situation remains critical, with millions of Afghans continuing to face acute vulnerabilities due to prolonged economic hardship, natural disasters, and limited access to essential services.

 

In 2025, more than half of the population is in need of humanitarian assistance, with food insecurity, child malnutrition, and displacement remaining key concerns. Natural disasters, such as floods and recent earthquakes, have further compounded the needs of already struggling communities.

INTERSOS continues to operate through a community-based approach with field bases in Kabul, Kandahar, and Zabul, delivering primary healthcare, nutrition, and protection services with a focus on women, children, and persons with disabilities. The organization enjoys strong community acceptance and collaborates closely with relevant national authorities, including maintaining the full participation of female staff in all activities.

 

While the operational environment is largely stable and conducive, funding shortfalls and systemic barriers such as restrictions on financial flows and administrative bottlenecks continue to impact the scope and scale of humanitarian response. Sustained support is crucial to ensure the continuity of life-saving services and to address the urgent needs of Afghanistan’s most vulnerable populations.

Job Descriptions:

In coordination with the SMT, MEAL, Program/ Project Managers and Technical Coordinators, timely support the design and development of new project proposals, high-quality reporting and regular grants' management activities in line with INTERSOS program goals, objectives and indicators and respecting donors' requirements.

 

 

Reporting to:

Hierarchical: Head of Program

Functional: Regional Grants and Reporting Officer

 

Tasks

Project design and development

  • Support the Head of Programme on the drafting and updating of the donors mapping and donor’s strategy
  • Support the Go No Go process through the analysis of donors call for proposals and its relevant elements
  • In coordination with the SMT, Program Managers and Project Managers, support the design and development of new project proposals, ensuring that those are structured according to INTERSOS program goals and objectives and in line with donors’ template and requirements
  • Regularly update mission Master Planning ensuring internal and external deadlines are respected and promptly communicated to relevant colleagues
  • Regularly and/or ad hoc liaise with the Regional Office, specifically with the Regional Grant and Reporting Officer, to ensure project design meet donor’s guidelines and submission process respect the defined work-flow
  • Under Head of Programme guidance, lead the internal coordination of the proposal writing process promoting clear division of roles, responsibilities, engagement of relevant departments and time frame
  • Ensure the matching and consistency of the information and budget figures across proposals documents, including financial components
  • Ensure final documents package prior to submission is complete, consistent and compliant to donor rules
  • Promptly flag any challenge or delays to relevant colleagues at mission and regional level


 

 

Quality Reporting

  • Under the supervision of the Head of Programme, promote periodic revision and harmonisation of templates and formats used for the monitoring, follow up and reporting of activities in coordination with program / project managers and technical coordinators
  • Liaise with HQ Grant Unit and Regional Office to receive and keep abreast of donors’ templates and guidelines
  • Regularly update mission Master Planning (Reporting Tracker) ensuring internal and external deadlines are followed as per Grant Agreements and promptly communicated to relevant colleagues at mission and regional level
  • Under the supervision of the Head of Programme and in coordination with the Regional Office and HQ Grants and Compliance Unit, ensure the compilation, review and submission of timely, compliant and consistent reports in line with INTERSOS and donors’ requirements
  • Ensure the matching and consistency of the information and budget figures across reporting documents (including program, finance and logistics components)
  • Ensure correct storage of Reports and related annexes on INTERSOS Management Platform (IMP)


 

 

Grants Implementation Management

  • Under the supervision of the Head of Programme and in coordination with the Program Managers prepare and conduct project kick-off (KO) meetings playing an active role within the revision of partner capacity assessments and grant agreements
  • Promote, with the support of the Regional Grant and Reporting Officer, information sessions (also integrated in projects KO) on main donor guidelines, involving all the relevant departments (Program, MEAL, Finance, Logistics, HR and HQ Grants and Compliance Unit.)
  • Support to field monitoring of performance indicators, conducting compliance spot checks on ongoing projects and programs partners (e.g. local partners)
  • Conduct a periodical review of projects’ documentation ensuring the correct uploading and archiving on mission drive and on IMP.
  • Support Head of Programme in the organisation and implementation of project review meetings and project closure meetings
  • Ensure projects' amendment requests (where needed) are in line with donors procedures and regulations
  • Support the analysis of data and the visualisation of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the Head of Programme
  • Ensure the Mission Communication Plan is updated regularly and support the Head of Programme and Head of Mission in drafting external products and liaising with HQ Communication Department
Job Requirements:

Education

  • BA in International Affairs, Development, International Political Economy or other relevant field

Professional experience

  • Minimum 3 year’s relevant work experience in program departments in the humanitarian sector

 

Professional requirements

  • Strong knowledge of grants management, including experience with institutional donors (ECHO, EU, BMGF, OCHA, UNHCR, UNICEF, AICS, etc.) and understanding of their requirements and compliance
  • Proven ability to lead proposal development processes from concept to submission
  • Experience in building the capacity of staff in reporting and donor compliance
  • Capacity to analyze data to inform reporting and new programming
  • Understanding and exposure to Project Cycle Management skills and capacity to plan and organize work activities
  • Excellent communication and writing skills
  • Essential computer literacy (Word, Excel, internet)

Personal requirements

  • People management and development
  • Capacity to work in teams with different backgrounds and expertise
  • Capacity to work under pressure
  • Result-oriented and attention to the details
  • Understanding of humanitarian operations principles, standards and best practices
  • Commitment to INTERSOS principles

Languages 

  • English fluency is required
  • Italian language is mandatory.
Submission Guidelines:

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/2EtnwePJG7wz4cZ89

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply.

Submission Email:

https://forms.gle/2EtnwePJG7wz4cZ89

Apply  

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