Payroll Management:
• Work closely with the PCC Manager to ensure that country office payroll is done in compliance with national tax and labor regulations.
• Manage timesheets for the country office, ensuring timely submission, approval, accuracy, and filing.
• Ensure the monthly payroll allocation entries are properly calculated, coded, and entered appropriately into the accounting system, including review and approval of allocations to specific grants and projects.
General Management:
• Participate in policy-setting discussions with the SMT and GSC and assist the Country Director to communicate relevant policies to local staff.
• Make recommendations for enhancements to policies and procedures to create operational efficiencies and represent the Afghanistan country office during global finance meetings and cross-functional policy development working groups.
• Participate in overall strategy development and annual operational planning and budgeting of the country office.
Delivery
• General Accounting, Financial Management, Compliance & Reporting:
• Responsible for timely submission of monthly financial reporting package including standard financial statements and grant level reporting.
• Implement, monitor, and evaluate internal controls and compliance procedures.
• Assist Country Director with budget preparation, budget analysis, and forecasting.
• Manage cash flow, including timely fund requests to GSC. Oversee the management of the country office petty cash funds and bank accounts, including monthly reconciliation.
• Train staff on budget coding guidelines for new grants and projects for use on timesheets and coding of payment vouchers.
• Review all payment vouchers to ensure completeness and accuracy of supporting documentation and budget coding prior to data entry.
• Ensure that Annual Audit is carried out in a timely manner as required by the organization.
• Ensure that the internal control procedures and donors’ regulations are followed for all cash disbursements, receipts, transfers and include appropriate backup for US A-133 compliance.
• Coordinate with sub-office accounting staff to collect, analyze and consolidate transactions for all Afghanistan locations.
• Procurement, Logistics, IT & Security Management:
• The F&L Manager directly supervises the Logistics Officer and the Country IT and Business Solutions Coordinator and ensures the effective management of all country office Procurement, Transport, Assets, Stocks, IT & Telecommunications, and Security.
• Ensure compliance with WfWI’s Global Country Office Financial and Administrative policies/ guidelines, finance manual, other procurement and logistics policies and procedures and suggest revisions as and when necessary.
• Ensure maintenance of an accurate and up to date asset register and depreciation schedule for all fixed assets in Intacct. Ensure that controls are in place to safeguard assets and oversee physical inventory verification at least annually.
• Ensure effective management of service contracts and timely execution of all approved payments to vendors /contractors for goods and services received.
• Oversee the WfWI Afghanistan IT and telecommunications systems, directly supervising the Country IT and Business Solutions Coordinator, and in close coordination with the GSC IT unit.
• Ensure compliance with IT usage policies and procedures.
• Work closely with the Country Director to monitor the security situation and ensure compliance with the country office security management plan and procedures .
Personnel Management:
• Supervise direct reports in line with WfWI’s performance management framework, including the setting of annual performance objectives, annual performance appraisal and regular 1:1 meeting regarding progress throughout the year.
• Provide coaching, mentoring and on-the-job training to subordinate staff.
