Job Description
The Finance Manager is responsible for implementing delegated financial activities, ensuring efficient cash/bank management, voucher verification, budget control, and overseeing day-to-day financial operations. The role also involves verifying payroll, procurement requests, and financial activities.
Duties and Responsibilities:
- Oversee the distribution of procurement advances, ensuring all supporting documents, including bills, quotations, and contracts, are properly filed and attached to vouchers.
- Review and control procurement documents, including supplier agreements, housing leases, and staff contracts, ensuring compliance with organizational policies.
- Authorize payment of office expenses within approved budget lines, verifying prior approvals and ensuring alignment with financial policy and procedure.
- Conduct weekly cash reconciliations and monthly bank account reconciliations, promptly identifying and resolving any discrepancies.
- Digitize vouchers using the QuickBooks-Online system, maintain accurate ledgers, and ensure the timely submission reports.
- Oversee and monitor ongoing project budgets, prepare detailed budget balance sheets, and submit monthly budget reports to the General Admin & Finance Manager and the CEO.
- Actively participate in meetings, providing financial insights, ensuring alignment with organizational objectives, and fostering effective internal communication.
- Manages, directs and monitors accounting, customer service (billing), purchasing, budget and other finance and administrative functions; oversees activities including: accounting, budget, long-term financing, investments, budget projections, internal/external audits, cash management, customer service programs, and purchasing.
- Provides support to the Human Resources Administrator in the administration of employee benefits programs including health, retirement, workers’ compensation, and deferred compensation as needed.
- Gathering, analysing, and interpreting relevant financial data.
- Updating daily transaction records and assisting with payroll administration.
- Managing accounts receivable and payable, as well as expenses.
- Keeping records of invoices and tax payments, as well as reviewing and processing reimbursements.
- Preparing income statements, balance sheets, and budgets.
- Preparing monthly, quarterly and annual reports.
- Conducting internal audits.
- Overseeing tax payments.
- Keeping up-to-date with financial policies, practices, and regulations.
- Complying with government tax regulations.
- Creating periodic reports, such as balance sheets, profit & loss statements, etc.
- Assisting with annual audit preparations.
- Investigating and resolving audit findings, account discrepancies, and issues of noncompliance.
- Contributing to the development of new or amended accounting systems, programs, and procedures.
- Performing other accounting duties and supporting junior staff as required or assigned.
- Travelling to field and project offices when needed.
- Ensure all financial activities comply with Afghanistan's financial laws.
