Main duty and responsibility:
Project Management:
- Develop the project implementation plan in accordance with approved Logframes, proposals and budgets, and in coordination with the consortium lead agency
- Regularly review and update risk registers and ensure appropriate mechanisms are in place to mitigate risks
- Ensure that the project complies with contractual obligations to the donor, the consortium lead agency and Concern’s own organizational standards
- Ensure the project is implemented to the highest professional standards and successfully achieves its intended outputs, outcomes and impact
- Provide oversight to local partner implementation, including ensuring the successful, quality, implementation and their achievement of outputs, outcomes and impact
- Conduct regular field visits to the project locations
- Take up other tasks that may be assigned by the line manager and or Concern’s management to support organisational goals and needs.
Coordination:
- Coordinate with the consortium lead agency and act as the principal organizational focal point with the consortium lead agency with respect to the project, including providing reports to the consortium lead agency as required
- Coordinate project implementation, including compliance, with the national partner organization.
- In collaboration with the Government Liaison Manager and Access and Liaison Team, orient provincial project stakeholders with the key features of the project and its key deliverables and timeline, and develop strategies for working with government line agencies, provincial government and district government to secure required permissions for the implementation of project activities.
- Lead coordination internally with other departments for effective and timely implementation of project activities.
- Provide monthly updates to Concern’s US Office on the project implementation and respond to ad hoc requests as needed.
Monitoring and Impact Assessment:
- Review baseline findings and develop work plans that align to baseline indicators
- In collaboration with the MEAL Team, develop a project monitoring system that will provide qualitative and quantitative indicators that aligns to project milestones
- Monitor progress towards achievement of project outputs, outcomes and impacts
- Develop improvement plans and adapt the implementation approaches as needed to ensure achievement of project outputs, outcomes and impacts
- Provide quality assurance oversight to implementation by the national partner organization.
- Ensure the capture of lessons learnt and integration of these into future emergency programming.
- Ensure that project progress, data and monitoring visit reports are shared with the MEAL team and PD including key project stakeholders.
Finance and Logistic Management and Compliance:
- Prepare project budgets including forecasts, and procurement plans. Monitor expenditure and ensure that burn-rate is within the desired spend plan
- Monitor efficient utilization of project budgets on a monthly basis making use of Management Account report produced by the Finance Department, prepare financial analysis and budget variance analysis report when appropriate
- Prepare project procurement plans and execute them in line with Concern and donor’s logistics and procurement procedures and guidelines
- Liaise with the Logistics department, ensure timely delivery and accurate technical inspection of all SR’s delivered
- Ensure compliance with Concern’s procurement and finance policies, as well as with donor and consortium lead agency requirements
- Ensure compliance of the national partner organisation. Identify areas of capacity building required and develop and execute capacity building plans. Provide appropriate supervision according to a monitoring and support framework
Team Leadership and Management:
- Provide effective team leadership and management for the project team
- Ensure that the project has team members that meet technical and implementation needs of the project
- Delegate activities and manage the project team to ensure effective implementation of the project activities and achievement of outputs, outcomes and impact
- Perform personnel performance reviews of team members. Interview candidates and make recommendations for employment decisions when delegated
- Identify capacity building needs and professional development opportunities for the project team members
- Provide appropriate capacity building and professional development opportunities for the project team members
- Provide effective partnership leadership and management for the national partner organization relationship.
Reporting and Communication:
- Prepare and submit narrative reports as required to account progress at output and outcomes/results level in accordance to Concern and donor’s requirements
- Document lessons learnt and best practices, write case studies and stories of change and ensure that these are shared to the MEAL Team
- Review reports submitted by the national partner organization
Compliance to Concern Code of Conduct:
- Concern is committed in the prevention of harassment, exploitation, abuse and/or inappropriate behavior in the workplace. It is the responsibility of all Concern staff to adhere to Concern Code of Conduct[1] and its associated policies
- Ensure that staff and all people engaged by Concern including partner organizations engaged in Concern programmes, regardless of location, where national or international, full or part time, consultants, interns, contractors or volunteers adhere to the Code at all times. Any breach of this code by Concern staff may result in disciplinary action up to and including dismissal. In terms of staff from partner organisations, any breach of this Code may result in the suspension or termination of the partnership agreement
- Ensure to bring to the attention of the relevant manager or the Country Director any potential incident, abuse or concern that you witness, are made aware of, or suspect, which appears to break the standards contained in this Code.
Emergency/ CHS (Core Humanitarian Standards):
- Concern is committed to CHS to ensure downward accountability. CHS standards guide Concern activities in all stages both emergency and development projects /programs. In Afghanistan, we also bounded our activities by Accountability framework and therefore any Afghanistan employees is responsible to comply with CHS principles and benchmarks as instructed by its policies and therefore make sure that all accept and implement CHS standards in all our activities.
- To give full support in relation to emergencies/ humanitarian operations when occurring in any area that Concern Afghanistan will respond. This can include but is not limited to participation in the Concern Afghanistan Rapid Deployment Unit (CARDU) and deployment on emergency response teams.
- The Concern Code of Conduct (CCoC) and its associated policies, the Programme Participant Protection Policy, the Child Safeguarding Policy, the Anti-Trafficking in Persons Policy, describe the standards of behavior expected of all staff and anybody engaged by Concern, and seek to promote good practice.
