Data Clerk

Position Title: Data Clerk

2024-12-01 Kandahar Full Time 4

Job Location:	Kandahar
Nationality:	Afghan
Category:	Program
Employment Type:	Full Time
Salary:	As per organization scale
Vacancy Number:	19734
No. Of Jobs:	1
City:	Kandahar with Travel

Organization:	CTG
Years of Experience:	Minimum of 1 year/s of demonstrable relevant Food Security experience (essential).
Contract Duration:	6 months (with possibility of extension)
Gender:	Male/Female
Education:	Diploma in in Computer Science/Statistics or equivalent. (essential). Relevant qualification in completed at least grade 10 in Mathematics as main subjects. (essential).
Close date:	2024-12-01

About CTG:

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Job Descriptions:

Enter Fleet data and produce reports in an established database system and to ensure that the integrity and accuracy of data entered is in accordance with the policies/procedures & normative guidelines as set by WFP.
Ensure that all relevant documents and data as trips, job cards, fuel, spare parts etc. are entered into the system and produce the required reports on accurate a timely basis.
Ensure that any data/information or reports requested are promptly provided and expedited in an efficient manner.
Send/receive data transmissions (replications) on a daily basis as set by immediate supervisor.

Under the direct supervision of the Fleet Manager the incumbent shall perform the following duties:

Thoroughly check the information registered on the documents for clarity and correctness in accordance to established procedures before data entry is performed

Enter data as trips, job cards, fuel, spare parts etc. into FMS (Fleet Management System) or any other software package established.

Perform daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data are maintained.

Organize systematic reconciliation of records to compare theoretical figures against actual physical records on a weekly, monthly, quarterly and annual basis.

Prepare & check of reports & ensure that reports are produced on accurate & timely basis.

Maintain proper filing systems and archiving of documents so that they may be retrieved promptly and efficiently when required.

Create daily fuel inventory & usage reports for all suboffices to share with country fleet Manager.

Calculate vehicle liters based on distance, tonnage, and vehicle type. Provide truck driver with the fuel voucher to refuel a truck before the trip.

Enter all information into FMS Global Fleet software system (including cost per liter, location purchased, date, driver’s name, etc.)

Manage inventory and usage of bulk fuel supply input data into Fleet Management System (FMS).

Prepare and provide daily reports of fuel issued for trucks.

Liaise with ICT and ensure that regular anti-virus updates are applied to all the computers.

Perform basic administrative functions on FMS such as regular re-indexing and take screen shots of error that occur in the database and send these to FMS section for assistance.

Analyse data that are produced from the systems and to report any discrepancies or irregularities to immediate supervisor.

Share experience gained with other staff members and strives towards creating good team building and harmonious atmosphere.

Perform the duties of all subordinate staff or one level/grade up, in the event of any other staff being absent from his or her duty.

Travel occasionally within the country as required by the Organization.

Perform any other duties as requested by immediate Supervisor.

Liaise and co-operate with all other employees within the Fleet Unit

Job Requirements:

Completed at least grade 10 in Mathematics as main subjects.
Diploma in Computer Science/Statistics or equivalent.
At least 2 years of experience in transport operations, preferably in a humanitarian context.
Held the position of Data analyst, or similar job in a company/NGO with at least 2 years’ experience gained in the relevant field.
Strong analytical and problem-solving skills.
Ability to work independently and as part of a team.
Willingness to travel to remote locations as required.
Good working knowledge and experience working with Microsoft MS Office Suite.
Proficient in the use of a computerised Fleet Management System (FMS).

Submission Guidelines:

Click on the link below and then click on ‘Register and Apply’ if you are not already registered with CTG.
Follow the steps to provide your details and register;
Provide the information marked in red.
Save your profile and upload copies of your qualification and CV.
Once your profile is created and saved go to Vacancies tab on the right corner.
Click on the vacancy that you want to apply for.
Provide your current employment details, date that you are available from and salary expectations.
Tick the boxes and click submit.
You will see your application under the Application tab.

Tayo

Vacancy Reference NO. on website: VAC-19734

Note: Due to the high volume of applications received, only short-listed candidates will be contacted. Please ensure that the e-mail address that you will indicate in your application is accurat.