Facility Maintenance Supervisor

Position Title: Facility Maintenance Supervisor

2024-12-01 Kabul Full Time 6

Job Location:	Kabul
Nationality:	National
Category:	Admin-Clerical
Employment Type:	Full Time
Salary:	As Per IRC Afghanistan Salary Scale (Band 8A)
Vacancy Number:	56355
No. Of Jobs:	1
City:	kabul

Organization:	IRC (International Rescue Committee)
Years of Experience:	Minimum of 3-4 years of experience in facilities management or a related role. Proficient in computer-based work management systems.
Contract Duration:	31-Dec-2024 (Extendable)
Gender:	Male/Female
Education:	Bachelor’s degree in Facilities Management, Engineering, Electrical & Electronics, or a related field.
Close date:	2024-12-01

About IRC (International Rescue Committee):

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 10 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1000 staff.

Compliance with Policies:

Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time.
The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.

Job Descriptions:

General Duties

Manage all administrative activities related to the maintenance section efficiently and creatively.
Task Management: Assign daily duties, monitor progress, and ensure tasks are completed on time.
Performance Evaluation: Assess and guide subordinate teams to ensure maximum efficiency and productivity.
Reporting: Produce regular performance reports and maintain various records, including daily activity logs, approved PRs, and monthly statistical reports.
Complaint Resolution: Address and resolve employee complaints and requests promptly.
Procurement: Raise PRs related to the maintenance section and track maintenance activities.
Vendor Management: Review vendor/contractor work and recommend payments upon completion.
Maintenance Coordination: Organize and evaluate maintenance and repair activities for Kabul and field offices, including plumbing, electrical, and other features.
Equipment Installation: Schedule and monitor the installation of new equipment, ensuring proper start-up and reporting findings.
Facility Compliance: Ensure rented premises meet all facility requirements.
Safety Compliance: Adhere to and enforce the IRC’s Safety Policy, attend safety meetings, and report accidents or violations.

Specific Duties:

Administrative Follow-Up: Ensure all administrative activities related to maintenance are conducted properly and to standard.
Performance Assessment: Regularly assess the performance of subordinate teams.
Spare Parts Management: Ensure timely replenishment of maintenance spare parts and accurate recording of quantities.
Maintenance Evaluation: Assist in organizing and evaluating maintenance and repair activities for office buildings.

Key Responsibilities:

Oversee the daily operation of facility equipment and systems.
Coordinate and schedule repairs and maintenance with outside contractors.
Enforce safety rules and procedures and oversee ongoing training of maintenance staff.
Inspect facilities to ensure compliance with local, state, and federal regulations.
Manage inventory of supplies and equipment.
Coordinate construction and renovation projects as needed.
Maintain accurate facility records and prepare reports for management.
Develop and manage the facilities budget.
Implement and manage security protocols and procedures.
Ensure the cleanliness and upkeep of all facilities.
Manage relationships with vendors and service providers.
Conduct regular inspections of facilities to identify and resolve issues.
Develop and implement preventive maintenance programs.
Coordinate space allocation and layout changes.
Respond to facility-related emergencies and issues.
Plan and oversee facility improvement projects.
Ensure efficient use of energy and resources.
Provide training and support to facilities staff.
Develop and implement policies and procedures for facilities management.
Monitor and evaluate the performance of facilities staff and cleaners.

Job Requirements:

Education: Bachelor’s degree in Facilities Management, Engineering, Electrical & Electronics, or a related field.
Experience: Minimum of 3-4 years of experience in facilities management or a related role.
Proficient in computer-based work management systems.
Strong knowledge of building systems, including HVAC, electrical, and plumbing.
Excellent organizational, multitasking, and problem-solving skills.
Ability to manage multiple priorities and work independently.
Experience managing budgets and financial planning.
Proficiency in facilities management software and tools.
Knowledge of health, safety, and environmental regulations.
Experience managing a team of maintenance staff and contractors.
Ability to develop and implement preventive maintenance programs.
Strong project management skills.
Ability to respond to facility-related emergencies.
Strong attention to detail.
Ability to develop and implement policies and procedures.
Experience in preparing reports and maintaining records.
Proficiency in MS Word, Excel, Access, PowerPoint, and internet usage.
Strong Communication and reporting skills specially in English languages and Local (Pashto/Dari) languages.

Submission Guidelines:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/56355?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process.

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.