Bachelor’s degree in business administration, Logistics, Supply Chain Management, or a related field.
Proven experience in administrative, logistical, or procurement roles.
Strong problem-solving skills.
Fluent in both spoken and written English
Implement procurement policies in accordance with iMMAP Procurement Manual.
Assist in preparing Purchase Requests (PR), conducting Comparative Bid Analysis (CBA), and generating Purchase Orders (PO) and Requests for Quotations (RFQ)
Ensure that all procurement files are accurately maintained both hard copies and electronic copies and ensure they are uploaded on SharePoint.
Timely follow up with vendors regarding the delivery of goods and services specified in purchase orders (POs) and promptly complete the Goods Receipt Form upon their delivery.
Assist in reception of vendors and in responding to their inquiries.
Support in coordinating reservations for training venues and arranging hotel accommodations.
Assist in labeling and documenting assets, including associated paperwork, and update the inventory management sheet.
Responsible for maintaining the contract database and initiating the procurement process for timely contract renewals.
Coordinate facilities services such as vehicle licenses, Radio License, generator repairs and facilities maintenance.
Carry out other tasks as instructed by management.
Familiarity with procurement processes and best practices.
Proficiency in relevant software and tools, specifically Excel.
Ability to work collaboratively in a dynamic, fast-paced environment.
Experience:
Minimum of 3 years of professional experience in administrative, logistic, and procurement roles, preferably in the private sector.
