Finance Technician

Position Title: Finance Technician - Payroll

2024-11-23 Kabul Full Time 11

Job Location:	Kabul
Nationality:	National
Category:	Finance
Employment Type:	Full Time
Salary:	Based on HALO Salary Scale
Vacancy Number:	HT-120-2024
No. Of Jobs:	1
City:	Kabul

Organization:	The HALO Trust
Years of Experience:	3-5 years’ experience working in grants and compliance, in a humanitarian organization
Contract Duration:	1 year (with possibility of renewal)
Gender:	Male/Female
Education:	Bachelor's Degree
Close date:	2024-11-23

About The HALO Trust:

The HALO Trust is the world’s largest humanitarian mine clearance organisation. We save lives and restore communities threatened by landmines and other weapons of war, such as cluster bombs, stockpiles of small arms and improvised explosive devices (IEDs). Born out of a desire to help the people of Afghanistan in 1988, we now have over 9,500 staff in 26 countries and territories, working to get vulnerable communities back on their feet following conflict. Millions of families have been able to return to their homes safely thanks to this work, but there is still much to do.

There are many challenges associated with delivering humanitarian work but we are passionate in our commitment to create safe, secure communities but we do not shy away from working in countries where there are gaps in international support for clear humanitarian needs. As an advocate for the ‘forgotten’ in the world, we urgently wish to reach more countries where our skills and experience can accelerate recovery and provide the essential groundwork to help address the root cause of the current refugee crisis.

Demining remains our core purpose but in order to deal with the broader debris of war, we are strengthening our work in weapons and ammunition management. We help governments to manage stockpiles of weapons and dispose of weapons and ammunition.

The HALO Trust is the world’s largest humanitarian mine clearance organisation. We save lives and

restore communities threatened by landmines and other weapons of war, such as cluster bombs,

stockpiles of small arms and improvised explosive devices (IEDs). Born out of a desire to help the people of Afghanistan in 1988, we now have over 6,000 staff in 19 countries and territories, working to get vulnerable communities back on their feet following conflict. Millions of families have been able to return to their homes safely thanks to this work, but there is still much to do.

Job Descriptions:

The Finance Technician – Payroll is responsible for maintaining a credible payroll database and preparation of monthly payroll by the 23^rd of each month. The Finance Technician– Payroll will ensure that payroll process is properly documented, filed and easily accessible.

Job Requirements:

Job Requirements

Minimum bachelor’s degree in finance, Accounting, Economics, or any other related field.
A minimum of 3 years’ professional experience in finance and accounting preferably with an international NGO.
An implementer of policies, procedures, and projects.
Excellent communication skills in both English and local languages.
Ability to work effectively with a wide range of people in different departments.
Excel skills and solid working knowledge of NetSuite or other similar ERP system.
Having MS Access running and programing skill will be an asset

Key Responsibilities

Timely recording of staff changes in the payroll data base at the beginning of each month, following approval from the Programme Manager. This includes updates for, new hires & terminations, Position changes, Location transfers, Salary adjustments, Team reassignments, Hazard Allowance and Pension contributions.
Check/Reconcile the staff payroll database with the Orbat and the monthly donor budget.
Prepare a comprehensive insurance list by the 31st of each month, facilitating review by the Accounts Officer/Head of Finance prior to submission to the Program Manager no later than the 4th of each month.
Accurately record verified bank account information for employees in the payroll database.
Record payroll data from the HR department, including records of leave, attendance, fines, food allowances, and overtime.
Generate a consolidated monthly payroll report from the payroll database, submit it for approval, and process salary payments to staff via bank transfers.
Prepare and submit the payroll journal to the Accounts Officer for posting in NetSuite.
Prepare accurate cost drivers and cost pool, from the staff payroll.
Print payroll sheets, salary slips, and any related documentation for record-keeping, both in the shared drive and in hard copies.
Verify team structures based on location.
Prepare the wages & running cost cash request by 7th of each month.
Record all expenditures and payment vouchers into the financial system (NetSuite).
Any other task given by Accounts Officer and Head of Finance

You should be able to:

Work in a fast-paced, busy environment.
Maintain performance expectations in stressful environments.
Meet deadlines, be self-sufficient and work under pressure.
Contribute and communicate effectively with the team.

Submission Guidelines:

Submission Guideline:

Please send your CV and Cover letter to: recruitment@haloafg.org

You are requested to copy and paste below as your subject of application email:

HT-120-2024 Finance Technican - Payroll

Note: Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.

The HALO Trust has a strong stand on protection of beneficiaries.

"The Finance Technician-Payroll “ will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct."

The HALO Trust, as an ethical and humanitarian charity, is dedicated to establishing a secure and trustworthy environment for all individuals associated with the organization, including beneficiaries, staff, and volunteers. The commitment to safeguarding and promoting well-being involves protection from various forms of harm such as abuse, neglect, and exploitation. The charity sets minimum standards for staff conduct, emphasizing respectful and professional interactions, with a zero tolerance of misconduct. Specific guidelines include obtaining parental consent before engaging with or photographing children, prohibiting all forms of harassment and exploitation, and addressing any breaches confidentially. For risk education sessions involving children, voluntary consent is required, and HALO strictly prohibits coercive practices. The organization encourages reporting of bullying or harassment, with mechanisms in place for confidentiality. HALO's gender policy aligns with the country-wide strategy, and it staunchly opposes violence and sexual abuse in the working environment, pledging prosecution in accordance with Afghan laws.