CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The Senior Finance Officer is responsible for ensuring that key financial policies (including payroll) are followed with regards to spending that is on-time, compliant with donor rules and in accordance with budget forecasts. By supporting colleagues in programmes, s/he will ensure that spending is reviewed in ‘real time’ with costs that are charged correctly. S/he will also supporting in ensuring that all finance files are up-to-date with the correct supporting documents attached, and that weekly and monthly financial processes are followed. S/he will maintain high accounting standards, and support the Provincial Manager to ensure the liquidity of the provincial office.
SCOPE OF ROLE:
Reports to: Head of office with dotted line to Finance Senior Manager CO
Staff reporting to this post: Finance assistant
Close working relationships: Finance, HR, Programme Operations
Budget Responsibilities: 0
KEY AREAS OF ACCOUNTABILITY:
Financial Reporting FT LOE 10%
• Preparation and compilation of accurate cash forecasts on a monthly basis for East Region and submission to Finance coordinator for checking and reviewing for further processing.
Accounting: FT LOE 40%
• Preparing the financial reports(GLACOS) on weekly bases and submit to finance coordinator for his/her review and posting in to Agresso. For east region.
• Ensure required corrections and adjustments are identified and recorded in tot GALCOS and submitted to Finance Coordinator for checking and posting in to Agresso.
• Prepare and enter necessary accruals at each period end or at the end of an award and submit it to finance coordinator for review and posting in to Agresso.
• Ensure amortization of advances and expenses, and transactions are booked / allocated to correct codes.
• Preparation of cash reconciliations on weekly bases for finance coordinator review.
• Preparation of weekly bank reconciliations for finance coordinator review .
• Preparing the fund request for east region from country office twice in a month
• Preparing all the bank and cash payments vouchers a long with all the support documents for finance coordinator review.
S2P/ Account payable FT LOE 40%
• Processing Prosave Invoices to make sure all relevant documentation are completed and ready for invoice approval of finance coordinator.
• make sure the Accounting Coding are accurate and are in line with the chart of account.
• way match to ensure PO, GRN and Invoice are Matching, to avoid any Discrepancies.
• Correct the incorrect Tax calculation in Prosave and Agresso
• Submitting the paid Remittance to Agresso on daily basis for east region finance coordinator for posting in to Agresso.
• follow up with Treasury (East region Cashier) for the Submitted system Generated Payments.
• Process Remittance Proposal (SU07) and Remittance Confirmation (SU08) Reports for Payment and getting the approval of east region finance coordinator.
Miscellaneous FT LOE 10%
• Check all financial documents for suppliers payments and staff claims before submission to bnak and make sure coding and costs are allocated in approporiate lines
• Check the bank details for all supplier documents before submission to bank.
• Post transactions onto Agresso on a daily basis, ensuring that all files are correct and do not have any missing supporting documents.
• Management of financial documents and archives.
• Processing of cash requests.
• Lead correspondence with banks to add or remove bank signatories.
• Record daily bank transactions.
• Monitor and manage the liquidity of the provincial office.
• Work with the Provincial Manager to conduct and record daily cash counts.
• Act as member of procurement bid committees upon request, taking care to attend all meetings on time.
• Act as Finance focal point for internal or external audits.
• Provide support to cash transfer programming where requested.
• Any other tasks assigned by supervisor.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
