The Shariah Board Secretariat Officer is responsible for organizing and coordinating Shariah Board meetings in a regular and systematic manner; preparing required documents; recording and following up on resolutions; and effectively managing all matters related to documentation, archiving, and official correspondence with Board members.
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Organize, arrange, and coordinate the monthly Shariah Board meetings in coordination with the Head of Shariah Affairs and the direct supervisor.
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Prepare the meeting agenda of the Shariah Board and distribute it, along with the required supporting documents, to Board members prior to the meetings.
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Prepare, draft, and accurately compile the minutes of Shariah Board meetings in accordance with professional writing standards.
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Record and maintain the resolutions, fatwas, opinions, and decisions of the Shariah Board in a secure and properly categorized manner.
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Follow up on the implementation of Shariah Board resolutions with the relevant departments and prepare progress reports for the Manager and the Head of Shariah Affairs.
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Manage official correspondence between the Shariah Board and the General Directorate of the Bank, the Shariah Affairs Department, and other relevant departments.
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Ensure the attendance of Shariah Board members at meetings by sending formal invitations and following up on their confirmations.
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Arrange the physical or virtual meeting venue of the Shariah Board and ensure the availability of required equipment (computer, projector, files, etc.).
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Ensure the confidentiality of Shariah Board information and safeguard sensitive documents.
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Maintain and manage both digital and physical archives of all documents related to the Shariah Board in accordance with an established classification system.
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Coordinate with the Executive and Records Officer in managing administrative documents related to the Shariah Board.
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Perform any other duties assigned by the Manager or the Head of Shariah Affairs within the scope of authority and functional relevance.
