AEHDA Organization
JOB DESCRIPTION
Terms of Reference (ToR).
HR/Logistics Officer
Terms of Reference (ToR) for the position of HR/Logistics Officer for AEHDA’s Health, WASH, and Protection project in Herat Province:
Terms of Reference (ToR)
Position Title: HR/Logistics Officer
Project Title: Health, WASH, and Protection Interventions
Duty Station: Herat Province (Provincial Office, with field travel as needed)
Duration: 12 months (extendable up to 3 years based on performance and funding)
Probation Period: 3 months
Reporting to: Provincial Coordinator / HR & Operations Manager (Kabul)
1. Background
AEHDA is implementing a long-term, multi-sectoral intervention in Herat province to strengthen health systems, hygiene infrastructure, and protection services for vulnerable populations. A robust logistics and human resource function is critical to ensuring effective delivery of the project.
2. Purpose of the Position
The HR/Logistics Officer is responsible for managing provincial-level human resources, logistics, procurement, and administrative functions. S/he will ensure smooth operations, accurate documentation, and compliance with AEHDA and donor policies.
3. Key Responsibilities
Human Resources:
- Support the recruitment, orientation, and induction of provincial staff.
- Maintain accurate personnel files, attendance records, and leave tracking.
- Monitor contract status, probation reviews, and renewals.
- Assist in performance appraisals and ensure compliance with HR policies.
- Promote a positive work environment and resolve minor grievances.
Logistics & Administration:
- Coordinate procurement of goods and services for field operations.
- Ensure the safe and efficient transportation of staff, equipment, and materials.
- Manage inventory of office and project supplies.
- Maintain records of fixed assets and conduct periodic asset verification.
- Ensure the office is equipped, functional, and compliant with safety and security standards.
- Oversee the maintenance of vehicles and generators.
Procurement & Compliance:
- Prepare purchase requests, quotations, and procurement documentation.
- Ensure vendor selection and purchasing processes follow AEHDA and donor procurement rules.
- Support audits by maintaining updated logistics records and procurement logs.
6. Reporting Line
The HR/Logistics Officer reports to the Provincial Coordinator and coordinates closely with the central HR & Operations Department in Kabul.
7. PSEA and Safeguarding
The HR/Logistics Officer must adhere to AEHDA’s safeguarding policies and support safe recruitment, work environments, and complaint handling procedures. S/he is responsible for ensuring that PSEA standards are integrated into HR and operational practices.
8. Working Conditions
- Based in Herat Provincial Office, with occasional travel to field sites.
- Five working days per week (Saturday–Wednesday), full-time.
9. Interdiction Clause
Any violation of AEHDA policies—including fraud, misuse of resources, or breach of confidentiality—will result in immediate disciplinary action up to and including dismissal.
