Under the overall guidance from the Provincial Manager, the M&E Officer will work closely with the M&E manager, project staff, other support units, and stakeholders to support the overall Monitoring, Evaluation, Accountability, and Learning (MEAL) activities of the AIYA project. He/ She will perform the following, but not limited to:
Monitoring and Data Collection:
• Provide extensive support for the implementation of the Activity Monitoring, Evaluation, and Learning Plan (AMELP) in the field.
• Conduct regular field visits to monitor project activities, collect quality, accurate, and precise data using the standard M&E tools, and present comprehensive and detailed monitoring reports with action points.
• Collect field-level data by using quantitative (e.g., structured surveys) and qualitative (e.g., FGDs, and KIIs) tools.
• Use mobile data collection platforms (e.g., KoboToolbox, CommCare, or ODK) to capture and upload real-time data.
Data Quality Assurance:
• Verify the quality and completeness of data collected by partners and stakeholders.
• Ensure all field-collected data is accurately entered, cleaned, and validated before submission to the M&E manager.
• Regularly update project databases with field data on training progress, beneficiary profiles, and implementation status.
• Apply DQA including spot-checks, data triangulation, and periodic field audits.
• Analyze the M&E data and produce reports on project outputs and outcomes periodically
Reporting and Documentation:
• Reporting of critical findings through the existing M&E mechanisms on a weekly, monthly, and quarterly basis.
• Document success stories, lessons learned and challenges, focusing on youth and women participants.
• Prepare weekly and monthly monitoring reports summarizing field-level activity progress, challenges, and findings.
• Support donor and stakeholder monitoring visits by providing required documentation and reports.
• Report on persistent issues through the current special reporting mechanism of the M&E department.
• Ensure all reports comply with USAID’s MEAL standards and guidelines. .
• Accountability and Learning:
• Ensure accountability at all levels of implementation including communication of complaints and response reciprocally between project and beneficiary community.
• Provide clear feedback and recommendations to field teams based on monitoring observations.
• Support the implementation of community feedback mechanisms to ensure accountability to beneficiaries.
• Work with the M&E Manager to disseminate findings and ensure feedback is integrated into project implementation.
Capacity Building
• Train enumerators, project staff and stakeholders on M&E tools, data collection techniques, and participatory monitoring procedures.
• Organize orientations and capacity-building sessions for trainers and project stakeholders on the importance of data quality and accountability processes.
Safeguarding :
• Carry out safeguarding monitoring at all levels of the project as per the safeguarding plan for the project.
• Adhere to the safeguarding measures inside the organization and at project sites.
• Report and address any safeguarding issues through established mechanisms.
Additional Responsibilities:
• Any other task assigned by the provincial manager or M&E Manager.
• Coordinate with relevant departments and propose initiatives for efficient project delivery.
• Comply with the BRAC M&E SOPs and guidelines.
