The Emergency Hot-Spot Project provides life saving food and cash based assistance to vulnerable households. CHA, as the IP, supports project delivery in accordance with humanitarian principles, accountability standards, and approved project procedures. The Field Monitor is responsible for independently monitoring field implementation, verifying beneficiary registration and distribution processes, collecting accurate monitoring data, identifying operational and accountability concerns, and reporting findings to strengthen programme quality, transparency, and compliance. 2. Key Responsibilities • Prepare and implement monthly field monitoring plans in coordination with the Project Manager. • Conduct regular monitoring visits to distribution sites and project locations, including beneficiary verification, distribution monitoring, post-distribution monitoring (PDM), and observation of SCOPE registration activities. • Use approved monitoring and data-collection tools, including KOBO, ODK, MoDA, checklists, exit interviews, and other project-approved tools. • Verify that project activities are implemented in accordance with approved plans, SOPs, beneficiary entitlements, and applicable WFP/CHA requirements. • Verify that food or cash assistance reaches the intended beneficiaries accurately, safely, and in accordance with approved procedures. • Conduct household interviews, focus group discussions (FGDs), key informant interviews (KIIs), exit interviews, and complaint-case verification as required by the monitoring plan. • Monitor beneficiary access to information on entitlements, selection criteria, assistance processes, and available feedback and complaint mechanisms. • Identify, document, and promptly escalate suspected fraud, diversion, protection, safeguarding, PSEA, safety, or accountability concerns through the appropriate reporting channels. • Monitor whether vulnerable groups can access assistance safely, with dignity, and without discrimination, and report identified barriers or concerns. • Maintain the confidentiality and accuracy of beneficiary and monitoring data and ensure secure handling of monitoring forms, devices, records, and logbooks. • Track agreed corrective actions and verify their implementation during follow-up monitoring visits. • Prepare and submit accurate and timely field monitoring, verification, PDM, incident, and follow-up reports, supported by appropriate evidence. • Coordinate with relevant project, MEAL/M&E, and field teams on monitoring findings and participate in relevant district-level coordination meetings when assigned. • Immediately report serious operational, compliance, protection, or accountability issues to the Project Manager and relevant designated focal points. • Perform other monitoring-related duties reasonably assigned by the Project Manager in support of project implementation. Working Conditions • This is a field-based position requiring regular travel to assigned districts and remote project locations in Balkh Province. • Extended working hours may be required during distributions, emergency response activities, or other critical project periods. • The Field Monitor must comply with CHA security, safety, confidentiality, and operational instructions at all times. • The Field Monitor has no authority to alter beneficiary eligibility criteria, entitlements, or approved project procedures. Any unresolved discrepancy or concern must be documented and escalated through the appropriate reporting line. 6. Reporting and Accountability The Field Monitor reports to the Project Manager and is accountable for the accuracy, timeliness, objectivity, and confidentiality of monitoring information. The position is also responsible for promptly escalating serious operational, compliance, safeguarding, protection, PSEA, fraud, diversion, or accountability concerns through the appropriate CHA project channels.
