Médecins du Monde - France (MdM-F) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including Afghanistan. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

·         The HARO shall support the Field Coordinator to ensure the compliance with and the implementation of MdM safety, risk and access management policies and procedures.

·         Besides, the HARO shall support the Field Coordinator in the day-to-day management of safety, risks and access to ensure the safety and access of MDM office, staff, target areas, premises, and assets.

·         The HARO shall support the Field Coordinator to perform contextual analysis, build a network, support operational management, completion of the mandatory risk management and humanitarian access documents, and strengthen the safety capacities and access of MDM team.

·         The HARO will also be the focal person for all the liaison work at Farah&Nimroz Provincial level and at Herat to support the field coordinator in getting project MoU’s, Authorizations, Liasion with authorities etc.

·         The HARO works under a shared management: direct and managerial supervision by the Field Coordinator, and technical supervision by the HARA.

·         The HARO is in charge of the Farah base, covering Farah Province, and of the Nimroz base, covering Nimroz Province.

·         The HARO shall ensure that all documents related to risk analysis and humanitarian access are kept up to date for both the Farah and Nimroz bases.

·         The HARO shall spend a minimum of 40% of his/her working time in the field, in particular for field networking, liaison with stakeholders and humanitarian access activities.

Context, Risks and Humanitarian Access:

·         Support / assist the Field Coordinator to:

o   Coordinate with other UNOCHA, UNDSS, I/NGO’s safety and access Focal Points in MDM target areas, in and outside of Farah&Nimroz.

o   Coordinate and establish the good linkages between local authorities (DoEc, GDI, PPHD, DoFA, PvPv etc.) and support MdM operations as per MdM rules and regulations.

o   Monitor the Provincial political and safety situation, as well as identify / track risk/context developments and risks in MDM target areas to carry out context/situation analysis, scenario building and mitigation measures identification and roll out.

o   Provide day to day context and safety update to MDM Afghanistan mission field Teams.

o   Ensure and monitor the implementation of the safety pack and SoPs related to risk and humanitarian access in MDM target areas.

o   Conduct regular Safety Risk Assessments and create/update a risk analysis with the participation of MDM national and international staff.

o   Ensure that safety equipment installed and working in the MdM’s compound. Hibernations, emergency boxes are available and updated.

o   Train office staff on safety and risk awareness.

o   Brief both national and international staff about MDM Safety Rules and Regulations upon their arrival to the mission, ensuring that all the staff knows and understands them.

o   Provide regular support to MdM staff on safety preparedness, prevention and response. Support may include SOPs; Contingency Plans (CPs); Risk Management; Incident Reporting; Prevention and Response Mechanisms; and Communications.

o   Provide technical support to the MDM guards.

o   Identify safety and access barriers, supporting the program teams to overcome them by applying identified strategies and mitigation measures.

o   Oversee adherence to safety and risk management procedures and plans.

o   Put in place and maintain the incident management protocol for all staff at base and field offices

·         Ensure risk management related logistic means are reliable, appropriate and ready to be used / deployed. 

Field networking and follow up of field team movements:

·         In coordination with the Field Co, HARA and Logistic Department, ensure team, vehicles and goods movement preparation and follow-up as per the dully approved.

·         Ensure vehicle tracking and mapping, using MDM tools (Road Book), for all movements.

·         Create and maintain a field network at community level to ensure MdM and its activities are accepted at the field level.

·         Develop and regularly update a stakeholders’ analysis and a list of contacts per district/area, including relevant authorities, local entities, districts offices staff, community leaders, HFs’ staff, local council members, among others, that can be contacted in case of emergency, and to ensure safe access to target areas for projects’ activities implementation and / or assessments.

·         Develop and regularly update specific location safety SOP in MDM areas of interest.

·         During the identification of new areas of intervention, while the medical team will be focusing on needs assessment and technical aspects, collect information about location safety, risks, access, and other organizations presence.

·         In the field, prior/during the implementation of activities:

o   Identify relevant / influential actors in the area and participates in actors mapping for each location, providing insights to understand the social composition of targeted communities (i.e. identification of marginalized groups, cultural norms, relationship between men and women in the community and any other social factors that can be linked to MDM intervention).

o   Carry out regular field visits to establish / strengthen networks, maintain fruitful relations and assess the context and risks.

o   Identify potential risks and define mitigation measures.

o   Identify places that will serve as overnight stays for the MDM staffs.

o   Identify possible places for team to hibernate in the field in case of an emergency.

o   Ensure safety communication back up in case of coverage failure.

o   Support MDM project team to properly introduce MDM to the community and explain about its background, principles and activities.

o   During community assessment, exchange with / manage those actors who might affect the community response to medical team questions. 

Back up Support to Access and Liaison Departments:

• Build and maintain the strong field level coordination on behalf of various departments (operational, admin, HR, logistic, etc.) with their relevant provincial authorities to strengthen the procedures as per current legal framework of the country. 

• Lead the team and manage the bureaucracy and formalities required to bring the field mission into administrative compliance: 

• Operational permits (MoU), travel permits for expatriate and local staff from relevant authorities at field level.

• Submission of mission activity reports/official letters to the relevant ministries and/or competent authorities at the provincial level and follow up after final review by line Manager

• Any other related task to these topics 

• Responsible for monitoring deadlines, alert and ensure renewal of the various necessary authorizations. Responsible to Identify resource persons, key actors and lead a related network 

• Responsible to organize meetings between the coordination and officials 
• Assist in identifying new areas of intervention and assessing access feasibility with collaboration of program team.
• Maintain a contact list of stakeholders in field offices (e.g., local authorities, tribal leaders, NGOs, and UN agencies).
• Compile and share the necessary documents/data for the Project`s MoU from relevant project staff to be submitted to the relevent MoPH/MoEc.

Reporting and attendance to different meetings

·         Participate in a pro-active way to MdM internal meetings (general, admin, …)

·         Prepare and keep updated, with the Line Manager, his/her individual Action Plan

·         Participate in relevant relevant working groups / meetings with UN, I/NGOs authorities and report accordingly

·         Prepare and share the weekly and monthly risk and humanitarian and access reports to the field coordinator and HARA.

·         Be flexible in performing his/her duties

·         Flexible to travel in the project areas and for the new interventions in any selected part of the country.

·         Inform immediately the FieldCo or HARA in their absence, about any safety or access concern / issue.

·         Perform any other duties as requested by the FieldCo.

Hierarchical link: Field Coordinator (direct and managerial supervision)

Technical link: HARA (technical supervision and functional reporting)

Team under his/her direct supervision: Guards

Qualification required:

Bachelor’s degree in political science, humanitarian affairs, safety and risk management, or other relevant areas. 

Experience required:

At least 3 years’ professional experience, of which at least 2 in a similar position in a humanitarian organization.

Previous professional experience in Farah and Nimroz Provinces is preferred.

Personal skills required:

·         Knowledge and experience in context analysis and ability to network and build relations.

·         Strong interpersonal skills, including capacities to negotiate with a variety of stakeholders.

·         Excellent analytical skills: ability to conduct proper risk analysis, context analysis and stakeholders’ mapping.

·         Ability to conduct training with satisfactory presentation skills.

·         Understanding of humanitarian principles, risk management and access challenges.

·         Ability to work in a fluid, unpredictable and complex risk environment.

·         Ability to work with an international, multicultural team.

·         Fluency in English (100%) and Pashto (100%), both written and verbal, is compulsory. A good level of Dari is required.

The interested candidates should submit their applications with the updated CV, motivation letter, including references details to the following email – recruitment.afghanistan@medecinsdumonde.net – no later than the closing date.

The reference HARO and the district must be stated in the application subject to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

Only shortlisted candidates will be contacted. Please note that MDM-F does not reimburse transportation cost if applicants are asked for interview or a test.

MDM-F does not charge fee at any stage of its recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.