Job Summary: The Project Coordinator is responsible for coordinating and overseeing multiple projects in Ghor province. This role requires strong organizational and communication skills to ensure that all project activities are completed efficiently and effectively. The Senior Project Coordinator will work closely with project /Regional manager, team members, and stakeholders to ensure project goals are met and issues are resolved promptly.
Job Requirements:
Responsibilities and Tasks
Job Responsibilities 01: Project Development and Management:
Task
- Ensure that the Project is planned, implemented, and managed with technical, logistical, and administrative support.
- Ensure that proper documentation is maintained according to the ActionAid and donor requirements.
- Provide support to the project teams to develop and revise strategic plans to align with the country strategy.
- Accountable for oversight of monitoring, budget utilization, preparing weekly, monthly, quarterly, and annual reports.
- Assist Reginal Manager in responding to enquiries of a technical nature from field staff, government, donor, and other stakeholders.
- In collaboration with the Regional Manager, ensure the enquiries from donors are responded to promptly and that good quality project reports are prepared and submitted on time.
- In consultation with the Regional Manager, organize and facilitate meetings and workshops with relevant staff to guide Project direction and enhance Project performance.
- Undertake regular visits to field and project sites to support implementation, validate monitoring reports and assess capacity needs of field staff.
- Provide inputs to the development of concept notes, proposals, emergency strategy, details implementation plans and master budgets.
- Identify priorities and technically assist in assessments, designing and overseeing KAP and other surveys.
- Identify key gaps in emergency facilities and minimum standards in Humanitarian interventions by providing technical checking of emergency aspects of the Programme and proactively promote high quality approaches for the response.
Job Responsibilities 02: Project Quality Assurance:
- Effective project delivered with impact in line with agreed objectives.
- Actively encourage and facilitate the documentation of good practice and lessons learned in the field and ensure that this information is shared throughout the country Project.
- Guide the process for identifying, reviewing, and developing indicators for measuring progress and impact of project interventions. Such performance indicators are to be developed in consultation with the relevant Project teams.
- Support and train Project and project staff members to undertake baseline, endline surveys, evidence-based assessments and both qualitative and quantitative data analyses to measure and document Project/project effectiveness in accordance with ActionAid guidelines.
- Ensure that data collection and analyses is shared with Project staff and include a focus on gender issues.
- Assist the Program Manager in preparing progress and final reports, together analyzing these in terms of problems and actions needed.
- Develop capacity building plan for team and implement it in coordination with HR and line manager.
- Maintain growth of team through appropriate measures e.g. create learning and sharing environment, on-the job training.
- Coordinate with community mobilization team and other sectors for capacity building of community-based organization/groups and volunteers involved in emergency program.
- Representation & Advocacy & Organizational Learning.
- Take steps to document lessons learned, from emergency programs, for wider dissemination.
- In collaboration with senior Programme staff, assist in advocacy activities that target decision-makers at all levels.
Job Responsibilities 03: Coordination:
Tasks
- Engage with government to appraise AA’s work and to feed it into government planning processes, represent AAA in provincial meetings as advised by Regional Manager to appraise them of AAA's work to garner support in smooth implementation of projects.
- Engage intra and inter department coordination with finance, admin, logistics, IT, HR, and MEAL for smooth and transparent implementation of the project and staffing.
- Attending stakeholder meetings as advised by line manager and representing AAA at provincial cluster coordination meetings.
- Coordinate with other partners and other relevant authorities and administration to ensure coordinated implementation.
- Coordinate with other sectors FSAC, Protection and other relevant cluster to ensure integration in the program.
Job Responsibilities 04: as required:
- Represent AA Afghanistan; undertake all such actions that are required to further AA role in the country and the federation and undertake assignments as directed by the line manager.
- Comply with AAA policies and practice with respect to child protection, code of conduct, health and safety, equality, and other relevant policies and procedures.
- Maintain and keep regular contact with regional manager on the issue of coordination, project progress, external and internal coordination/meetings, administration, finance and structure needs.
- Provide timely report to regional manager on, project reports, coordination and meeting reports, security and maintain approval for field visit travel etc…
Any other tasks assigned by regional manager and technical line manager to achieve the objectives of position.
