The HMIS Assistant is responsible for collecting, verifying, entering, and managing health data from MHCO-supported health facilities in Nangarhar Province, working under the supervision of the HMIS/MEAL Coordinator. The role includes reviewing raw data, entering accurate information into the MoPH DHIS2 system, retrieving data when required, maintaining proper filing systems, and supporting the preparation of reports, charts, and statistical summaries. The HMIS Assistant conducts data cleaning, resolves data inconsistencies, provides feedback to facilities, distributes HMIS tools, and offers on-the-job support during supervision visits. This position requires strong attention to detail, good analytical and communication skills, and the ability to ensure high-quality data management in line with MHCO and MoPH standards while upholding safeguarding and confidentiality requirements.
Duties & Responsibilities:
- The Data Entry Assistant will work under the supervision of HMIS/MEAL coordinator;
- the applicant will be responsible for the following tasks:
- Collect data from all health facilities;
- Receive and review raw data from all health facilities in hard copy;
- Enter collected and verified data into MoPH, DHIS2 data warehouse in accordance with the specified procedures;
- Investigate and resolve problems with data and cross check of monthly reports with other related departments;
- Retrieve data from DHIS2 warehouse as needed;
- Proper and professional filing and storage of all data in a sound and professional manner both soft and hard;
- Prepares source data for computer entry by compiling and sorting information; establishing entry priorities;
- Make sure to write the accurate spelling and information about the deeds being entered;
- Enter data into MoPH, DHIS2 warehouse, ensuring the accuracy of data entry;
- Contribute to project reporting, including support in developing charts, statistical reports and questionnaires;
- Assist HMIS coordinator in developing, maintenance and modification of data;
- Complete the data entry process on warehouse in exact date;
- Verification and cleaning of data before processing them;
- Response to inquiries regarding entered data as requested;
- Maintains confidential information;
- Distribution of HMIS tools on quarterly or yearly bases to all health facilities and do need the need assessment for HMIS tools needs in provincial level.
- Do regular supervision from the health facilities and on the job training at the health facility level.
- Contributes to team effort by accomplishing related results as needed;
- To do any other tasks, within the MHCO central office and field offices of his or her competence, as assigned by the MEAL coordinator.
Safeguarding and Recruitment Statement – MHCO
At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.
All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.
The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.
we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.
By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.
