The HMIS Officer is responsible for managing and ensuring the quality, accuracy, and timely reporting of health data from all health facilities in Nangarhar province. This includes overseeing the implementation of standard HMIS tools, entering and analyzing data in DHIS2 and Report Hub, supervising health facilities, and providing technical guidance to staff. The role also involves coordinating HMIS trainings, supporting capacity building, conducting joint supervisions, and generating reports for project management and donors. The HMIS Officer ensures that data-driven decisions support program implementation while maintaining compliance with MHCO policies, MoPH guidelines, and donor requirements.
Duties & Responsibilities:
- Technical:
- To ensure that all HFs are implementing standard HMIS tools and guideline in the whole province HFs.
- To ensure that the HFs are registered in the MoPH-HMIS department as well as in HeRAMS system and each HFs has HMIS code.
- Entering data to MoPH - DHIS2 database on monthly basis.
- Ensure that enough availability of HMIS tools in all service delivery points and proper use of them.
- To check and ensure the accuracy of HMIS reports received from relevant service delivery points.
- Recommend/help MEAL/HMIS Coordinator/Manager on HMIS related issues.
- Perform regular supervision to the provincial hospital and health facilities and provide feedback on HMIS to the relevant cluster.
- Supervise the HFs and provide feedback to the relevant department for improvement of the targets achievements.
- Analysis of the HMIS data of the HFs and share the result with cluster health management team, related departments in office, with PH and HFs when require.
- Entering data to Report Hub/DHIS2 system on monthly basis.
- To ensure that all the extra tasks rather than HMIS for the amelioration of the program are achieved on time.
- Conducting of HMIS data use review meeting at cluster level on quarterly base.
- Regularly arranging joint supervision with other stakeholders in the province in order to provide support other stakeholders.
- Management
- Provide relevant information to the project manager, and technical manager to provide proper report to main office and donor.
- Planning, implementing and controlling the HMIS activities (targets) according to the logical frame work and proposal.
- To ensure on time submission of reports to office and MoPH.
- To identify HMIS tools and other needs of the provincial hospital and HFs on a proper time to ensure that there are no shortages.
- Visit of health facilities according to the monthly plan
- Ensure proper record and documentation of HMIS related documents.
- Attending all necessary meetings, workshop and training asked by management.
- Provide monthly narrative and other reports as needed and supervision plan.
- Ensure, update all health workers about the revised PHS and SHC recommendations.
3. Training
- Ensure that HMIS initial and refresher trainings are provided to the health workers according to the standard HMIS curriculum based on the TNA and proposal plan by coordination of training department.
- Ensure that all new employees are trained before starting work in the HFs.
- Facilitate training for CHMT and other relevant staff as needed.
- Provide regular on the job training to relevant staff.
- Coordinate training with training unit and keep record of related training.
Note: Only short-listed candidates will be contacted for written Test/Interview
Safeguarding and Recruitment Statement – MHCO
At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.
All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.
The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.
we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.
By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.
