Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص
- The Finance Assistant is responsible for cash & bank operations, including payments, cash handling/storage, and reconciliations while coordinating with the regional finance manager and head of Sub- base for large transactions.
- The Finance Assistant is responsible for accurate financial records, validating purchases files, and providing external/internal auditors with required financial documents.
- S/he should ensure that all soft and hard copies of accounting files are properly archived, filed and shared with the Coordination office in a timely manner.
- Responsibilities include preparing tax reports as per Afghanistan tax laws, updating daily cash and bank books, overlooking for forecasts, preparing monthly cash requests, and scanning all monthly payment vouchers at the end of the month.
- Additionally, to assist with other tasks assigned by management.
Objective 1هدف اول : Cash and Bank Management
Activities/Main dutiesفعالیت ها/ وظایف عمده:
- S/he is responsible for the safety of cash and receive the cash from subhead of base based on need.
- S/he must reconcile the cash balance with the cash book daily, with physical cash count at the end of the day.
- S/he is responsible for preparing the weekly cash inventory.
- S/he is responsible for coordinating Paktia office for payments above authorization limit.
- S/he makes sure that there is a positive balance in bank accounts before proceeding to payment.
- During the monthly accounting closure, s/he is responsible for filling in the bank reconciliation sheets.
- S/he records all the expenditures in the cash book and bank book and the cash balance must be reconciled with cash book on a daily basis, with physical cash count.
- S/he liaises with the Bank for all transfers and salary payments document submissions only, withdrawal of cash to office safe, and receiving cheque books.
- S/he must reconcile the Bank statement with a bank book record at the end of the month.
- The cash situation should be reported on a daily basis to the line manager.
- Any discrepancy in cash must be immediately reported to the line manager.
Objective 2هدف دوم: Cash and Bank Payments
Activities/Main dutiesفعالیت ها/ وظایف عمده:
• S/he makes sure that all the purchase files and payment forms are correctly filled out and signed as per PUAMI thresholds before payment.
• S/he is responsible for the good financial codes on all order forms.
• S/he is responsible for making all the wire transfers to the suppliers, payrolls, partners and administrations.
• S/he makes sure that all expenses whatsoever are made are priorly authorized and validated by the person responsible as per PUAMI standard formats before payment.
• S/he keeps a clear and ordered record of all advances paid and make sure no unauthorized person receives a cash advance.
• S/he makes sure the advanced settlement by providing the proper payment documents after a period of one month from the day the advance was taken. In case of delay, the Supervisor should be immediately informed and corrective measures enforced.
• S/he marks all invoices on a paid stamp on the day of payment and files all relevant payments files at the office according to the numbers set by Saga software.
Objective 3هدف سوم : Accountancy
Activities/Main dutiesفعالیت ها/ وظایف عمده:
• S/he is responsible for the monthly accountancy of the base and shares the monthly accounting pack with the regional office.
• She/he will respond, in time, to any query received in the monthly accounting pack from the Coordination office.
• Ensure that all soft and hard copies of accounting files are properly archived and shared with the Coordination office on a timely manner.
• S/he assists Regional and Coordination finance department in case of audit of projects.
Objective 4هدف چهارم Tax Management
Activities/Main dutiesفعالیت ها/ وظایف عمده:
• S/he is responsible for the monthly tax report of the base and shares the monthly tax report with the Coordination office in coordination with the regional finance manager.
• S/he will respond, in time, to any query received on the monthly tax report from Kabul office.
• Ensure that all soft and hard copies of accounting files are properly archived and shared with the coordination office in a timely manner.
Objective 5هدف پنجم Archiving
Activities/Main dutiesفعالیت ها/ وظایف عمده:
• S/he gathers monthly hard accountancy documents as per the deadline, makes required double check and corrections and gives feedback to the concerned people.
• S/he prints all the vouchers from SAGA and attached them to payment files, on a monthly basis.
• S/he should ensure that all soft and hard copies of accounting files are properly archived, filed and shared with the Coordination office in a timely manner.
• She/he is responsible to send scanned archives every month to Coordination and hard archive upon 1st movement availability to Kabul after completion of scan.
