We are looking for a dynamic HR/Admin Officer to lead, direct and manage the day-to-day HR activities for our Kabul province office. You will act as the first point of contact for HR-related queries from employees and external partners. You will also have to handle employee-related services, regulatory compliance, and employee relations, among many other tasks. You will be expected to:
- Develop and administer HR plans and procedures that relate to company personnel.
- Plan, organize and control activities and acti ons of the HR department.
- Contribute to the development of HR department goals, objectives, and systems
Your essential job responsibility will be to provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training, and development. Additionally, you need to support operations by supervising staff; planning, organizing, and implementing the administrative system.
Other main administrative duties include overseeing up-to-date maintenance of personnel records, proper management of HR documents such as employment records and onboarding guides, and updating internal databases. An ideal candidate must have experience with HR procedures and one who can juggle various administrative tasks promptly.
Ultimately, you should be able to ensure that the HR department supports employees while conforming to Employment & Labour Laws.
- Recruitment and Retention
- Develop and oversee the recruitment process.
- Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates
- Ensure candidate documentation is collected and recorded/filed.
- Oversee all staff engagement for the office and manage the new hire orientation and exit process.
- Compliance and Record-keeping
- Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
- Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing.
- Compensation and Benefits
- Monitor compensation and ensure internal equity & compliance and benefits are met.
- Facilitate job analysis and update job descriptions.
- Payroll and Budget
- Coordinate with Finance Manager in the preparation of monthly Payroll.
- Review employee final payments for accuracy and compliance with labour laws.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Administration
- Ensure smooth running of all administrative functions in the office.
- Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
- Oversee the coordination and implementation of annual performance reviews.
- Employee Relations
- Coach, counsel, and discipline employees.
- Work with senior management to resolve employee relations issues pragmatically.
- Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
- Initiate, coordinate, and enforce systems, policies, and procedures.
