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Manage the full recruitment cycle: job advertising, CV screening, shortlisting, testing, interviews, selection, and onboarding.
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Coordinate with department heads to assess staffing needs and job descriptions.
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Prepare and issue contracts, guarantee letters, and process reference/background checks.
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Ensure that accurate and updated job descriptions are in place for all positions.
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Organize and conduct comprehensive orientation sessions for all new staff.
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Maintain a recruitment tracker and generate monthly staffing status reports.
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Draft and manage employment contracts, amendments, and extensions.
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Track employee contract periods and proactively address renewals or terminations.
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Maintain complete and updated employee personnel files (both digital and hard copy).
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Ensure that policies, contracts, and procedures comply with Afghan labor laws and NTA guidelines.
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Handle employment verifications, promotions, transfers, and terminations in coordination with management.
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Design, implement, and manage performance management systems and tools.
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Coordinate regular performance appraisals, probation evaluations, and development plans.
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Identify staff training needs and facilitate internal and external capacity-building opportunities.
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Promote a performance-driven culture through objective setting and regular feedback.
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Develop, review, and update HR policies and procedures in line with local laws and best practices.
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Ensure transparent, fair, and consistent application of HR policies across all offices.
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Provide guidance to management and staff on HR policy, labor law, and disciplinary matters.
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Promote diversity, inclusion, and gender equity in recruitment and daily HR practices.
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Address staff complaints, disputes, and grievances professionally and confidentially.
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Conduct disciplinary investigations and recommend appropriate actions in line with policy.
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Ensure exit interviews are conducted and staff offboarding is handled smoothly.
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Support initiatives that foster a positive, respectful, and safe work environment.
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Ensure an efficient HR Information Management System (HRMIS) is maintained.
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Track leave, attendance, overtime, and other employee data accurately.
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Generate regular HR reports for internal and donor use, including staffing statistics and organizational charts.
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Supervise the secure storage of all HR records, with proper back-up systems in place.
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Represent HR in meetings and liaise with other departments to support organizational needs.
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Supervise HR team members and ensure clear delegation of tasks.
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Provide strategic HR advice to senior management as required.
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Conduct field visits to project sites to support HR compliance and capacity-building.
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Participate in organizational development, planning, and compliance initiatives.
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Support the digitalization and automation of HR processes.
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Perform any other duties assigned by the Executive Director.
