- Duties and Responsibilities :
- Develop and implement procurement policy and strategies aligned with organizational goals and objectives.
- Define procurement policies and procedures, ensuring compliance with relevant regulations and standards.
- Identify and evaluate potential suppliers, negotiate contracts, and establish strong working relationships with vendors.
- Monitor vendor performance, resolve issues, and ensure timely delivery of goods and services.
- Manage the end-to-end procurement process, including sourcing, tendering, evaluation, and contract management.
- Ensure transparency, fairness, and efficiency in all procurement activities.
- Work closely with finance and budgeting teams to develop procurement budgets and monitor expenditure.
- Identify cost-saving opportunities, negotiate favorable terms, and manage procurement risks.
- Establish quality assurance mechanisms to ensure the procurement of high-quality goods and services.
- Define and implement quality control standards, conduct inspections, and address non-compliance issues.
- Collect, analyze, and interpret procurement data to identify trends, measure performance, and inform decision-making.
- Prepare regular reports on procurement activities, including expenditure, savings, and vendor performance.
• Implementation of procurement policy including sourcing, supplier’s selection, supplier’s evaluation, quality management, customer relationship management, and performance measurement.
• Reporting on delivery of procurement services.
• Liaising with contractors/suppliers to ensure timely delivery. Liaise with end-users, contractions, suppliers on quality deficiencies, appropriateness of goods, and equipment.
• Evaluating contractor’s/suppliers' claims pertaining to outstanding contracts/procurement actions, subsequent endorsement of invoices in accordance with financial rules and regulations.
• Assist other employees in analyzing the demand for suppliers and forecast future needs.
• Maintain purchase-related documents (Requests, Quotations, Purchase Order, Bid Opening, Bid Analysis report, Invoice, goods received notes, Translation sheet & Supply contact documents) and forward required documents to the office of finance for disbursement.
• Take responsibility for the movement of all goods, equipment including coordinate with the stock keeper, distribution staff to ensure efficient and timely delivery of relief commodities.
• Identify requirements, establish, maintain all logistical infrastructure for Administration and Operations.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts on full compliance with Procurement Law.
• Providing administrative support to the team through; efficient record-keeping, use of online purchase requisition system, monitoring/processing of purchase orders, ensuring all needed steps in the procurement process are done efficiently and effectively.
• Implementation of procurement including sourcing, supplier’s selection and evaluation, quality management, customer relationship management, and performance measurement.
• Supporting inputs to preparation of procurement plans for the main office and team's requirement.
• Prepare on time report for the purchasing of goods, services, other materials, and financial clearance to the finance department.
• Any other relevant tasks assigned by the line supervisor
