Job Responsibilities and Accountabilities
Overall job purpose
The Logistics and Security Manager will oversee the provision of logistical and security support to Johanniter programs, ensuring compliance with organizational policies, donor guidelines, and national laws. This includes managing logistics, procurement, asset management, warehouse and inventory management, and fleet management. The role also involves maintaining a safe and secure working environment for staff and coordinating the necessary resources for effective program delivery. In collaboration with department heads and the program team, the job holder will ensure the timely and efficient provision of logistical support. Additionally, the Manager will work closely with the Head of the Mission to implement and address safety and security measures specific to the country context, leading efforts to optimize organizational security and mitigate operational risks. This will include establishing security systems and fostering a culture of risk management and safety across the organization.
Reporting Lines
Reporting to:
Head of the Mission
Supervising
Guards, Drivers, Logistics Intern
Receives technical advice from:
Global Support Unit - Logistics, Operations Support team in the headquarters (HQ), Head of the Mission
Gives technical advice to:
Guards, Drivers, Logistics Intern
Standing in for:
Head of the Mission
Tasks:
Strategy and Vision
- Actively support and align work with the values and strategic goals of Johanniter, contributing to the development and implementation of both global and country-specific strategies.
- Promote organizational culture and leadership that addresses power dynamics, fosters diversity and inclusion, and encourages continuous self-reflection.
Leadership and Staff Management
- Foster an inclusive and adaptable work environment by living Johanniter’s Leadership Principles - fostering trust, embracing diversity, and supporting staff wellbeing.
- Lead by example to empower team members, ensuring alignment with the Code of Conduct and related policies to achieve organizational goals.
- Manage logistics and security staff with integrity and in accordance with HR policies, ensuring high standards of accountability, professionalism, and performance.
- Provide performance appraisals, development plans, and on-the-job learning opportunities to enhance technical capacity and team collaboration.
Operations and Logistics Management
- Ensure logistics functions are executed in accordance with Johanniter and donor guidelines, working closely with the program and support staff.
- Support program staff in the timely delivery of logistics services, ensuring accurate procurement documentation and regular follow-ups with the finance department.
- Manage all procurement functions, including vendor relations, planning, and tracking, to ensure goods and services are delivered in the right quantity, quality, price, and on time.
- Maintain accurate records for logistics transactions, ensuring both manual and electronic filing systems comply with audit standards.
- Supervise fleet operations, including vehicle, motorcycle, and generator management.
- Oversee warehouse operations, ensuring proper inventory management, storage conditions, and security. Conduct periodic warehouse inspections to ensure accuracy and take corrective actions when needed.
- Ensure the management of IT, communication, and power-related equipment is cost-effective and maintained appropriately.
- Support facility management, ensuring office, guesthouse and field premise repairs are done in line with lease agreements and security protocols.
Security and Risk Management
- Develop and implement Johanniter safety and security strategy in alignment with organisational security policies.
- Lead risk identification and assessment, conducting regular security assessments.
- Oversee the development and review of security plans, ensuring they are based on the latest security risk assessments.
- Design and implement relevant security standard operating procedures.
- Lead periodic strategic reviews of the field contingency plan and measure the implementation of security guidelines across all operations.
- Monitor and address security compliance gaps.
Security Operations
- Coordinate with the Head of the Mission on the planning and implementation of evacuation plans, including office suspension, hibernation, relocation, or evacuation procedures.
- Act as the point of contact for all safety and security-related incidents, offering immediate support during and after incidents.
- Take charge of critical incident management and crisis response, including reporting and coordination with the management team.
- Ensure that emergency equipment, including generators, and fire extinguishers, is in working order and perishable items are rotated.
- Conduct regular checks to maintain the functionality of communication and tracking systems, including the vehicle fleet.
- Supervise site protection and access control measures, including static and mobile guard forces.
- Provide weekly security updates and monthly reports. Ensure all security incidents are reported in accordance with Johanniter’s security policy and guidelines.
- Conduct performance reviews of security focal persons and oversee the management of the security team to ensure effective operations.
Safety and Security Capacity Building and Training
- Develop and implement a capacity-building plan for security management, informed by local security risk assessments.
- Provide security training and briefings for staff and visitors, ensuring compliance with organizational security policies.
- Ensure staff attendance in required security training sessions and promote a culture of security awareness within the organization.
Any other duties as assigned by the Line Manager.
