Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience. We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.

1. Procurement

• Conduct all procurements / tender processes in accordance with RI policy and procedure to ensure the highest standard of compliance, transparency and integrity, and relevant donor requirements are met;
• Obtain quality supplies/services needed for delivery at the time and place required;
• Be responsible for the timely and accurate completion of procurements which are directly related to needs of activities in country.  Liaise with programs to ensure appropriate quality, quantity and pricing of purchased goods;
• Prepare bidding forms and Request for Quotation Documents (RFQs) to obtain quotations/bids as per required process ensuring all relevant information is captured from suppliers for valid quotes;
• Prepare Bid Analyses (CBA) for review by the COM, and obtain the necessary signatures for approval from budget-holders and finance department;
• Raise Purchase Orders to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location;
• Follow up on invoices and ensure they are received from suppliers, correctly calculated and sufficiently detailed and meet the standard set out in RI purchase procedures, and follow up on related payments;
• Maintain Procurement Plan (as requested);
• Ensure that the Procurement Tracker and the Agreement Tracker are maintained up to date;
• Research potential suppliers and conduct regular market surveys to ensure RI is achieving ‘Best Value for Money’;
• Ensure that vendor watch list checks are carried out for every purchase, updated regularly and, recorded appropriately;
• Provide feedback to Supply Chain and Operations Coordinator on performance of the suppliers;
• Keep track of all procurements in the office and set up of filing and archive system for operations documents.
• Maintain support to Country Office and other field offices whenever required.

2. Asset and Inventory Management

• Ensure effective systems are put in place to track Inventory from the point of receiving, storage, dispatch and at partner or distribution level;
• Maintenance of inventory system;
• Maintain up to date list of all assets in the office and follow asset management procedures; 
• Maintain up to date list of major vendors, suppliers, and service providers for all operational locations;
• Development of the disposal/ replacement Plan;
• Maintaining and updating records of all inventory lists (database) and correct tagging and tracking all Assets (Asset Register Log Sheet), Inventories & Consumables;
• Responsible for physical inspection and location verification of the respective RI field assets/ inventories to be completed on a regular basis;
• Prepare all damage/loss reports for assets/ inventories and insure items issued to staff are returned at the end of their contract;
• Responsible for assets disposal reporting (as needed) and following timely disposal procedures;
• Responsible for maintaining updated Staff Assignment Forms, GRNs, WBs, Release and Disposal Forms;
• Ensure stocks and assets are fully accounted for and maintained in a secure place that prevents both theft and spoilage.
• Arrange to set up hardware and a software if needed in coordination with the Country Office ICT;
• Arrange to update computer viruses, Email security and internet programs in coordination with the Country Office ITC
• To make sure that Office’s computer system connectivity and network are working properly.

3. Premises Maintenance

• Supervises maintenance, proposes improvements and negotiates contracts related to maintenance including equipment, and building;
• Maintains regular contacts with several real estate agencies and keeps updated on real estate market;
• Facilitate the process of renting, housing, and moving of RI staff, including maintain good working relationships with landlords and contractors;
• Manages and compiles all departmental records, office lease agreements, and all issues related to office building;
• Ensures that the office building is equipped according to standard list and maintained according to hygiene standards and the first aid kits are maintained properly;
• Ensures that all associated utility bills are accurate and paid on time;
• Daily supervision of Ops Assistant, Office Cleaner, and Driver;
• Petty Cash Custodian if required.

4. Safety and Security

• Ensure RI Office premises avails from all necessary security related devices (surveillance camera, smoke detectors).
• Ensure that the office premises are being supported by anti-earthquake damages protectors and earthquake-response kits.
• Assist in information collecting and reporting about natural disaster phenomena.

e)    Warehouse Management 

• Organizing deliveries to and dispatches from RI warehouses/stores and ensuring all the necessary documentation is completed and correctly filed for Audit; 
• Liaise with suppliers and transport companies to ensure goods are delivered in full, on time, to the correct location and are safely stored with the correct documentation;
• Prepare GRNs, WBs and participate in the joint verification of procured goods and equipment with Requester and ascertain that the item conform to specifications / Quality and Quantity as stated in the Purchase Order;
• Maintain & proper filing of GRNs, WBs, Release Forms, Donation Certificates, & Distribution lists.
• Support the implementation of robust warehousing systems/storage keeping and ensure all stock is correctly checked. Recorded, stored and issued as per RI regulations.
• Maintain accurate and regular reports of warehouse stock balance and stock left over (by each project closure).

f)      Fleet and Transport Management

• Ensure all departments have adequate and timely transport/dispatch plans through regular and constructive communication with Safety, Programme and Operation staff;
• Develop and maintain robust systems for the management and payment of service providers for the movement of staff and supplies between locations in Iran, complete with the appropriate documentation (incl. day-hire vehicles for programme visits, flight bookings, airport pick-up/ drop-off, couriers, etc.;
• Ensure all vehicles used by RI (owned, rented, hired) are well maintained, safe and roadworthy and that drivers are reliable and competent;
• Develop and maintain system to record efficient servicing and maintenance of all vehicles according to RI fleet Management guidelines;
• Ensure that an organized filing system is in place, which should include vehicle logbooks, records of work done, vehicle and service provider performance, insurances and etc.
• Ensure transport services are cost efficient and reliable. Ensure the efficient coordination and timely delivery of supplies to projects.

Any other duties as assigned by the supervisor.

• University degree in BBA, Economics and relevant field
• At least 2 years’ experience in a similar position or equivalent at NGOs.
• Fluent in Dari, Pashto, and English, Written and spoken.
• Computer skill at operator level, especially with MS office packages.
• Familiar with planning, budgeting and report writing.
• Honest, active, and well mannered.

Ready to work, live and travel in an intricate and strenuous environment.

The interested candidates should submit their RI Application letter with a CV and with three references.
Please Mention the announced position and vacancy number in the email subject please like (Logistic Officer RI-HER-2025-17)
Via email: vacancies.afghanistan@ri.org
Note: Only shortlisted candidates will be contacted
Please download the RI application form through below link. fill and send it along with your CV: :
http://www.acbar.org/upload/1572844955489.DOCX
Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

Relief International values: 

• We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:
• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration
• Sustainability