Position Title: Project Coordinator
2025-05-11        Samangan       Full Time        4
Job Location: Samangan
Nationality: National
Category: Program
Employment Type: Full Time
Salary: As Per PIN's Salary Scale
Vacancy Number: PIN-HR/0405/2025
No. Of Jobs: 1
City: Samangan (With Field Visits)
Organization: People In Need
Years of Experience: 2-3 years
Contract Duration: 12 Months
Gender: Male/Female
Education: Bachelor Degree
Close date: 2025-05-11

About People In Need:

PIN is a Czech, non-governmental, non-profit organisation founded on the ideals of humanism, freedom, equality and solidarity. Human dignity and freedom are fundamental values and we believe that people anywhere in the world should have the right to make decisions about their own lives and share the rights expressed in the Universal Declaration of Human Rights.

People in Need’s Afghanistan country programme started in November 2001, providing emergency food distribution in mountainous areas of the central highlands. 20 years later, the programme has visibly grown and diversified, but continues to promote PIN’s core values: envisioning a world where people are free to make decisions about their lives; a world where people are not restricted by an un-free society, poverty, lack of education or discrimination. Today, we work along the humanitarian and development spectrum, providing immediate aid supporting the most vulnerable in Afghanistan to find long-term solutions to the challenges they face.

  1. Background:

PIN Afghanistan’s three strategic objectives for the current planning period (2021-2024) are (1) Agency driven, transformative, humanitarian assistance; (2) Making markets work for crisis affected and marginalised communities; and, (3) Harnessing decent, productive and inclusive livelihoods. Under the current evolving context, the CP is focusing efforts under strategic priority 1 and in particular supporting people to have (1) enough to eat, (2) a safe and secure living space that supports their health and well-being, (3) the basic items needed to stay safe and warm, and (4) access to education when the normal structures are no longer available to them. 

PIN has secured a 41-month Educations in Emergencies project funded by ECHO. The project will establish 150 CBE to provide education opportunities to 5,250 out of school children through one national partner across Wardak and Samangan provinces. The project will also support 1,423 HHs with emergency cash distribution.

Job Descriptions:

PIN Afghanistan is seeking an experienced Project Coordinators (PC) to coordinate successful delivery of the ECHO EiE project – “Life-sustaining education in emergencies assistance to out of school children in Wardak and Samangan Provinces”. The Project Coordinator is going to coordinate project implementation with a local partner, monitoring their progress, assessing their capacities and providing capacity strengthening where needed. In parallel, PCs will represent the project towards local authorities, strengthen project acceptance, ensure its implementation according to PIN and Core Humanitarian Standards, and provide its technical control. The selected PCs will have strong technical understanding of humanitarian response, specifically education programming, great coordination and communication skills and proven experience in local engagement. Previous experience with working through partners is welcome.

The Project Coordinator is responsible for, but not limited to, the following work areas and duties:   

1) Project Coordination: 

  • Ensuring strong and robust set-up of the project, including establishment of clear workplans, risk and issues registers, activity informed budgets and budget forecasts, procurement plans, results tracking tools and clear visibility and communication plans 
  • With support of DCD and PM, timely registration of the project with the necessary authorities at the provincial and Local levels where appropriate  
  • Ensuring communities and local structures’ initial and continued acceptance of PIN, the project, and the project team in programming areas, whilst maintaining adherence to PIN ‘red-lines’ and Core Humanitarian Standards  
  • Ensure proactive, clear and appropriate communications with project stakeholders at all times, ensuring expectations of all are managed sensitively and effectively in order to limit risks to PIN operations and reputation  
  • Timely and efficient project administration as per PIN policies, procedures and systems and gathering information and data to evidence project performance and results achievement. Ensure contextualized and project appropriate establishment of Community Feedback and Response Mechanism. 
  • Monthly and weekly monitoring and reporting of project progress against workplan, results, budget expenditure and risks, resulting in monthly updates of project management tools   
  • Agile and proactive solving of problems, ensuring that all efforts are made to deliver the project successfully. Proactive escalation of risks and issues to the PM with proposed solutions where available.   
  • Reporting immediately any perceived, anticipated or actual security threats immediately to the PM and DCD. 
  • Maintaining up to date and accurate project documentation as per PIN archiving systems and standards, ensuring full audit compliance and creation of institutional knowledge  
  • Work with MEAL team in the design of assessments, and timely implementation of assessments, verification, and monitoring activities. Proactive monitoring of project performance against intended results with support of the MEAL Team, and identifying actions to be taken to ensure the project remains relevant and effective  
  • Ensure that lessons are being tracked and documented. 

2) Partner Coordination: 

  • Daily coordination with partner LNGO about project delivery and support to successful project implementation. 
  • Monitoring of partner’s capacities and progress towards project results. Reporting about LNGO’s progress to PIN management. 
  • Key facilitator for daily communication between partner LNGO and PIN. 
  • Ensuring PIN operational standards are in place through LNGO implementation. 
  • With support from the PM and other relevant colleagues contribute to capacity building plan for each partner, in-line with E-PAT which may include training, mentoring, field trips, shadowing, and exchange visits; 
  • In cooperation with PM and Project Technical Advisors to ensure partners’ detailed capacity-building plans are followed and regularly reviewed in terms of progress achieved and impact on PIN’s program quality; 
  • Coordinate support for partner’s local teams to receive adequate training and support from Logistics, Finance, HR & Admin to comply with PIN requirements. 

3) Quality Control: 

  • In cooperation with EiE technical advisors, ensuring project is up to PIN EiE, INEE and CBE standards. 
  • Ensure that any sensitization, awareness raising or community engagement activities are supported with quality, technically accurate and accessible materials to ensure meaningful access of marginalized and vulnerable. 
  • Ensuring mainstreaming of protection measures through all stages of project delivery and AAP. 
  • Professional representation of PIN to communities, local authorities and other NGOs.
  • Ensure full knowledge and understanding of PIN policies relating to accountability, Code of Conduct, Access principles, data protection, safeguarding and PSEA policies   

 

Job Requirements:
  • Three years demonstrated Project Coordination (or Management) experience of humanitarian projects, including for ECHO funded projects  
  • University Degree, preferably in Education Social Science or Management  
  • Understanding or principles of humanitarian standards and project management  
  • Proven people management experience and skills and ability to manage with empathy   
  • Experience in managing education in emergencies projects 
  • Experience in implementing with partners 
  • Excellent communication and negotiation skills, including listening   
  • Demonstrated ability to write clear and concise reports    
  • Adaptability with sound professional judgement and decision-making skills  
  • Demonstrated understanding of ability to apply to principles of AAP and protection   
  • Understanding of risk informed management approaches   
  • Ability to work independently   
  • Willingness to take responsibility for assigned responsibilities 
  • Willingness to work in less secure environment   
  • Willingness to travel between districts in the Central provinces   
  • Fluent in English, Dari and Uzbek – written and spoken    
  • Proficient in use of Microsoft Excel and Word  
Submission Guidelines:

Please submit CVs and Cover Letter outlining why you are interested in the position and how your
skills and experience match the skills, qualifications, and competencies required for this position.
Applicants who meet the qualifications and requirements for the mentioned position will be
selected on a rolling basis, with the last date for applications being 11.May. 2025, midnight.

Female Candidates are encourged to apply. 


Please follow the below link and fill out the form completely:
https://airtable.com/appF46OvlLLGgxcAR/shr61PMiQouMi50Cj

 

Safeguarding Policy:

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with the People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

Submission Email:

https://airtable.com/appF46OvlLLGgxcAR/shr61PMiQouMi50Cj

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