Position Summary:
The HR coordinator as the provincial level position is aims to effectively and efficiently manage departmental assigned responsibilities and to be a good contributing part in the departmental day to day operational activities meeting the management satisfaction and donors’ requirement.
Essential Responsibilities And Duties:
Recruitment, selection and orientation management:
Providing advice and guidance on all aspects of the human resources function relating to recruitment and selection matters and associated terms and conditions to provincial leave management team.
Manage the recruitment and selection process, support current and future business needs through the development, engagement, motivation and preservation of human capital. On receiving the recruitment requisition, advertise the relevant vacant/newly created positions/s through relevant advertising sources.
Manage responses, downloading and managing of CVs and initial scrutiny of applications/CVs.
In consultation with the relevant department, prepare final shortlisting, informing candidates, arranging and conducting written test and interviews and prepare result sheets.
Processing of reference checks and guarantee letters of the selected candidates.
Ensure all proper documentation of the newly hired staff as per standard checklist of to the position.
Ensure that accurate job descriptions are in place and providing advice and assistance with writing job descriptions.
Manage orientation program for new employees to the business and to the organization culture.
Maintain up-to-date recruitment progress report and ensure all staffing related communication and share with line managers.
Ensure proper clearance and exit interviews with relieving staff.
Payroll Management:
Ensure that the monthly attendance summary reports are received from all HFs prior to payroll preparation to ensure accuracy.
Manage and ensure workflow that all payrolls are prepared and are processed accurately and timely.
Receive and document any necessary approvals prior to processing any non-standard payments.
Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades.
Ensure compliance with relevant laws and internal policies.
Managing and resolving any issues related to payroll management.
Manage and ensure that all staff/employees receive their monthly pays within due time through relevant source of payments (Bank transfer, Cheques, MSP or cash payment directly).
Maintain accurate records and prepare reports.
Contract Management:
Track and manage contract extension amendments and prepare employment contracts accordingly.
Manage and prepare all newly hired staff contracts based on the approved relevant documents.
Effectively communicate employee contract related issues with relevant departments.
Draft and revise a variety of contracts with employees as required.
Ensure the organization s internal contract documents are accurate and well maintained.
Other Responsibilities:
Ensure proper filing system is available and maintained.
Make sure the soft and hard copies of the departmental documents are kept in an organized manner.
Make sure the regular back up is obtained and IT is encouraged to store the back up on reliable hard disks.
To conduct exit and grievances interviews, deal with any performance or grievance issues in a legally compliant and professional way. To detect and handle complaints, disputes and grievances of all staffs and to report them to the management.
To promote a conducive working environment through employee relations, activities and communication. Respond to inquiries regarding policies & procedures.
Preparation of correspondence, memos, reports, schedules, confidential materials and various employee issues.
