Admin/Finance Officer

Position Title: Admin/Finance Officer

2025-02-28 Kabul Full Time 32

Job Location:	Kabul
Nationality:	National
Category:	Finance
Employment Type:	Full Time
Salary:	As per the organization salary scale
Vacancy Number:	BHHO-01-25
No. Of Jobs:	1
City:	Kabul

Organization:	Bridge Hope Health Organization
Years of Experience:	At least 3 years’ experience working in a similar field and level of responsibility
Contract Duration:	10 months (Possibility of extension)
Gender:	Male
Education:	University degree in finance, business administration or a related field is required
Close date:	2025-02-28

About Bridge Hope Health Organization:

Bridge Hope Health Organization (BHHO) is a non-Profit and Non-Political community-based organization established by People who use drugs (PWUD) in May 2015.

Bridge Hope Health Organization (BHHO) was founded as a network for people who use drugs. BHHO’s remit has now expanded to include key populations affected by HIV and people living with HIV. The development of the network is informed by a community consultation undertaken with over 400 people who inject drugs and other key populations in May 2015. In addition, a situation assessment was undertaken to help BHHO understand the Afghan systems for planning and delivering harm reduction, drug treatment and wider HIV prevention services. This has helped inform the focus and remit of BHHO both as a community organization representing people who inject drugs, other key populations and people living with HIV. BHHO provide harm reduction service for key affected and effected population.

BHHO’s approach long-term sustainable health, economic, social life and development of men, women empowerment who use drugs. BHHO facilitates the clarification of local concerns followed by support to planning and implementation of local heath development initiatives. We have three core principles: Basic services to reinforce livelihoods, health, human rights and harm reduction and strengthen emergency assistance.

Job Descriptions:

Main task for this position

The Finance Unit of Bridge is responsible for the disbursement and accounting of project funds according to international standards of correct accounting and the O&R guidelines of Bridge and donors. The Unit is also charged with ensuring that all expenditures charged to donor funds comply with the approved project budget. The Finance unit monitors the disbursement of funds for project activities and local subsidy contracts according to Bridge and donor agreements and procedures. It also carries out an internal control function with respect to procurement of goods and services undertaken by the project and in checking that the expenditures comply with the approved budgets. The Unit is required to work closely with the donors on financial and procurement related matters.

The Admin/Finance position is crucial within Bridge's Administration team, collaborating closely with the project manager to ensure adherence to donor guidelines and efficient project implementation.

Key Responsibilities:

The Admin/Finance must be able to:

Check and that all vouchers charged to project funds comply with donor Internal Control requirements. This includes ensuring that all required supporting documentation attached to each voucher.
Carry out bookkeeping tasks and timely entry of vouchers in the Bridge QuickBooks software, cash journal in Excel and cashbook and ensure that all of them always reconciled in terms of expenditures, advances and cash balances.
Prepare the salary vouchers and make salary payments for all Bridge staff according to signed contracts.
Carry out monthly accounting and closing of the books according to the timelines issued by the project Manager intended to comply with deadlines.
Act as the project cashier in terms of disbursing project funds for payment of project and pillar activities according to approved and signed procurement requests and advance forms.
Receive cash transfers from the donors either through the present hawalla system or bank transfer in the future.
Follow up on settlement of outstanding cash advance to project staff and contractors
Assign the correct cost center accounting code for each voucher entered.
Review and monitoring of expenditures under local subsidy contracts in terms of conformance with donors internal control requirements, budgetary compliance and expense eligibility criteria as stated in the contracts before approving the procurement request financial manager.
Carry out budget monitoring of project activities and local subsidy contracts and present regular monthly reports.
Updating the expenditure information in the project registry / database on a timely and regular basis.
Ensure that tax withheld from payments to Contractors wherever specified in the contracts and make the corresponding payments to the MoF bank account.
Prepare employment contracts for Bridge national staff according to the approved format of the Main Office upon instructions of the project Manager and provide one soft copy to the donor’s office.
Ensure that each Bridge national staff has a Tax Identification Number (TIN) to identify all taxes withheld on the employee’s behalf.
Prepare monthly the income tax list for payment of withheld taxes to the Ministry of Finance. At the end of each solar year, prepare the annual summary of taxes for each Bridge national employee for submission to the MoF.
Ensure the payment of employee income taxes monthly to the MoF bank account.
Maintain an updated archive for financial documents in both hard and digital copies. This involves scanning of all vouchers monthly. The archive must conform to donors’ guidelines.
Maintain and update the local subsidy contracts expenditure archive according to Bridge and donors’ guidelines.
Maintain and update the Bridge registry of fixed assets, including the physical assignment of inventory numbers.
Other duties of an equivalent level as assigned by the direct supervisor.

Job Requirements:

University degree in finance, business administration or a related field is required.
At least 3 years’ experience working in a similar field and level of responsibility
Demonstrated experience with projects operating in insecure and difficult environments
Excellent team coordination, organizational and communication skills
Good IT skills will be an added value
Capacity to work professionally and autonomously
Strong analytical, coordination and reporting skills
Capacity to prioritize and to work under pressure
Ability to work in a team
Ability to use QuickBooks software.
Fluency in Afghanistan’s official languages (Pashto or Dari) are required.
Fluency in written and spoken English.
Ability to travel to other provinces

Submission Guidelines:

Qualified applicants who are suitable with above criteria are requested to send their applications (Cover Latter and CVs) and clearly mention the job title and vacancy number in the subject line, otherwise their application will not be considered.

Bridge Hope Health Organization strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social statuses. Bridge Hope Health Organization is an equal opportunities employer.