Archiving Controller

Position Title: Archiving Controller

2025-01-31 Kabul Full Time 18

Job Location:	Kabul
Nationality:	National
Category:	Finance
Employment Type:	Full Time
Salary:	As per Company’s Salary Scale
Vacancy Number:	Afg-Chin-Archiving Controller - 0062-2025
No. Of Jobs:	1
City:	Kabul

Organization:	Afg-Chin
Years of Experience:	A minimum of 2-3 years of experience in document control, archiving, or a similar administrative role within a corporate environment.
Contract Duration:	One year after 3 months of the probationary period
Gender:	Male
Education:	A Bachelor's degree in Business Administration, Information Management, or a related field.
Close date:	2025-01-31

About Afg-Chin:

Afg-Chin Oil and Gas Ltd.

Job Descriptions:

Invoice Registration and Management:

• Accurately register incoming invoices, ensuring they are recorded in the system promptly and in accordance with company protocols.

• Oversee the circulation, tracking, and recording of invoices to ensure they are processed efficiently and available for review when required.

Document Preservation and Archiving:

• Manage the collation, input, and preservation of all accounting documents, ensuring they are securely stored and easily retrievable for future reference.

• Implement and maintain a systematic archiving process to support the company's document management needs.

Office Supplies and Equipment Management:

• Handle the reception and issuance of office supplies, ensuring that the finance department is adequately stocked with necessary materials.

• Monitor and maintain the safety and cleanliness of the office, adhering to company standards and safety regulations.

Coordination with Audit Personnel:

• Support the auditing process by ensuring all requested documentation is organized and readily available.

Administrative Support:

• Perform daily sundry services for the financial department, such as handling correspondence, scheduling meetings, and other administrative tasks.

• Manage the upkeep of various files, ensuring they are current, complete, and correctly filed.

Compliance and Safety Responsibilities:

Ensure that all document handling and storage practices comply with legal and regulatory requirements to maintain the integrity of financial records.
Promote and uphold office safety measures, contributing to a secure working environment.

Task Execution and Reporting:

Execute tasks assigned by leaders with diligence and professionalism, providing regular updates on the progress of archiving and administrative activities.
Prepare reports on document control activities, highlighting any issues and suggesting improvements to optimize processes.

Job Requirements:

Qualifications and Experience:

• Education: A Bachelor's degree in Business Administration, Information Management, or a related field.

• Experience: A minimum of 2-3 years of experience in document control, archiving, or a similar administrative role within a corporate environment.

• Skills:

Proficiency in document management software and archiving systems.
Strong organizational skills with a keen attention to detail. • Excellent communication skills, both written and verbal. • Ability to handle confidential information with discretion. • Good problem-solving skills and the ability to work independently.

Language Requirements:

• Proficiency in English is essential for effective communication and documentation. • Proficiency in local languages is required for managing interactions within the local operational

context.

Competencies:

• Attention to Detail: Ensure accuracy in the recording and archiving of financial documents to maintain comprehensive and error-free records.

• Reliability: Provide consistent support to the finance department by efficiently managing documents and office supplies.

• Integrity: Uphold ethical standards in handling sensitive financial information and maintain strict confidentiality.

• Adaptability: Quickly adapt to changes in document management systems and processes to improve operational efficiency.

• Collaboration: Work closely with finance and audit teams to support seamless financial operations and audits.

Working Conditions:

• Office-based role with standard working hours. • May require occasional overtime during peak auditing periods or special projects.

Why Join Us:

• Be part of a dynamic finance team, contributing to the integrity and efficiency of financial operations in a leading company.

• Gain expertise in document management and archiving, enhancing your career in finance and administrative roles.

• Enjoy a supportive work environment with opportunities for professional growth and development.

Submission Guidelines:

Interested applicants (Afghan National) meeting the above qualifications are requested to submit their applications quoting this Vacancy Announcement Number (Afg-Chin-Archiving Controller - 0062-2025) along with their curriculum vitae, cover letter, and copy of National ID (Tazkira) below mentioned email: hr@afgchin.com