Job Summary:
The Provincial Coordinator will oversee the planning, activities implementation, and monitoring of interventions/initiatives at the provincial level. This role involves coordinating activities with the main stakeholders, managing resources, and ensuring timely achievement of project milestones contributing to main deliverables. The Provincial Coordinator will serve as the primary point of contact between War Child Canada, provincial/local authorities, partners, and communities, ensuring alignment with organizational objectives, standards and local regulations. The Provincial Coordinator is also expected to supervise teams, analyze program performance, prepare reports, and identify opportunities for improvement.
Duties and Responsibilities:
- Provincial Supervision & Coordination
- Lead and manage community coordination, ensuring effective engagement with local authorities, community leaders, and stakeholders to promote awareness and participation in project activities.
- Act as the provincial focal point for all project-related matters, ensuring seamless communication and coordination among stakeholders, including government agencies, INGOs, UN agencies, regional humanitarian clusters/working groups and local communities.
- Provide strategic oversight to ensure timely and quality implementation of all project activities reaching the distinguished project milestones.
- Project Implementation and Oversight
- Support the Project Manger in the planning while overseeing implementation, and monitoring of project activities in alignment with project objectives, scope and guidance from the Project Manager.
- Conduct regular field visits to monitor progress, identify challenges, and ensure corrective actions are taken to maintain project quality and effectiveness.
- Ensure the proper integration of cross-cutting issues such as gender, disability inclusion, and accountability to affected populations in all project activities.
- Monitoring, Evaluation, and Reporting
- Collaborate with the Monitoring and Evaluation (M&E) and project field teams to ensure effective data collection, monitoring, and evaluation of project outcomes and indicators.
- Support post-distribution monitoring (PDM) exercises and contribute to the analysis of findings to improve future interventions.
- Prepare and submit accurate weekly, monthly, and quarterly progress reports to the Project Manager and relevant humanitarian regional focal points.
- Maintain effective relationships with government authorities, humanitarian partners, and community representatives to foster collaboration and address challenges.
- Team Leadership and Capacity Building
- Provide leadership, guidance, and technical support to provincial staff to ensure effective implementation of project activities.
- Organize and lead regular coordination meetings with the project team to review progress, address challenges, and align efforts.
- Support the capacity development of staff through mentoring, training, and identification of professional growth opportunities.
- Accountability and Compliance
- Ensure all project activities comply with donor requirements, organizational policies, and program objectives.
- Promote and assist in the use of the Community Response Mechanism (CRM) to enhance accountability to beneficiaries.
- Identify and promptly report risks, malpractices, or compliance issues to the Project Manager.
- Other Duties
- Perform other tasks assigned by the Project Manager or senior management.
