CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

Summary of Key Functions:

The purpose of the Provincial Manager position is to ensure high quality and cost effective programme implementation 

• Line management for senior program staff and support functions (Financial and Human Resources, Procurement and logistical services) in the Province
• Builds unified program and program support teams and promotes “CARE family” unity
• Ensure effective, timely, high quality implementation of projects and program support functions in the provincial and site office
• Active member of the Senior Management Team (SMT)
• Ensure optimal use of resources and value for money within the allocated project budgets
• Compliance with and adherence to CARE, Donor policies, contractual commitments process and procedures, including budget expenditure compliance and donor reporting
• Represent CARE and organize other staff to, with the Government, UN, I/NGOs and other stake holders at Provincial level
• Takes every possible step to ensure appropriate working conditions as well as adequate safety & security arrangements for CARE staff in all the provincial offices
• Actively promotes gender equality and women’s empowerment
• Work closely with program teams in implementation of projects (including coordinating input for donor proposals and reports) in the province, in compliance with contractual commitments (i.e. quality, synergies, timeliness, use of resources).

1. Key relations           

• Supervises provincial support staff and project supervisors on all matters related to the delivery of CARE mission in the province
• Collaborates and coordinates with program, finance, program support, internal audit and project managers in both province and Kabul offices.
• Actively contributes to meetings to create an awareness on CARE programs in the relevant province

Key Results Expected:

• As a member of the management team, the Provincial Manager ensures the strategic direction of the provincial program and operations, and plans and manages the day-to-day operations of the PO, focusing on achievement of the following results:

Overall Management:

Effective and efficient project delivery is ensured by supervising the team in the province and by putting in place the requisite support functions and implementing agreed business processes:

• Compliance of operations with CARE rules, regulations and policies is ensured.
• Analyze and ensure that existing program and program support functions are running effectively and efficiently or could be further improved, i.e., security, transport and travel services, building maintenance, ICT and IT-support, procurement;
• Provide contextual input for the preparation of all appropriate procurement documentation (e.g. RFQ, RFP) on all common premises and facilities-related vendor contracts. Non-program technical inputs are to be provided in a timely cost effective and ethical manner within the CARE financial and administrative regulations and rules in order to ensure continuity of business and value for money.
• Targets are set and regularly monitored for operational efficiency. Operating environment is consistently monitored and analyzed, leading to recommendations and quick readjustments of the operations, including seek advice on legal considerations and risk assessments;
• Risks (financial, legal, physical, etc.) are adequately anticipated, managed and mitigated, through the implementation of internal control policies, and the design and implementation of Business Continuity Plans, and Emergency preparedness measures;
• Provide support to ensure knowledge is built and shared with regards to management and operations in the PO, including organization of the operations staff trainings, ensuring compliance with CARE corporate mandatory certification levels, synthesis of lessons learnt/best practices, and sound contributions to CARE knowledge networks and communities of practices.

Program Management:

Play a supervisory role over programs implemented through program department in the province and provide management support as and when required by focusing to achieve the following results.

• Project delivered through partners or directly by CARE provincial staff are ensured to meet the project implementation plan.
• Effective use of project budget and resources are ensured.
• Coordination with monitoring team and project supervisor to ensure monitoring visits are supported through close coordination with government and relevant stockholders.
• Resource mobilization opportunities at provincial level is shared with program department.

Overall Management:

Effective and accurate financial resources management, strategic human resources management, efficient procurement and logistical services management and supervision of the operational side of programming. focusing on achievement of the following results:

• Ensure that all premises and facility management-related vendors are performing in full compliance with all of their contractual obligations at all times;
• Proper budget forecasting, expenditure tracking and audit of financial resources, in accordance with CARE rules and regulations;
• Cash management processes are properly managed, controlled and supervised, including liquidity management, recommendation of impress level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
• Oversee the proper management of assets, facilities and logistical services, including full compliance in the accounting for the procurement, utilization and disposal of the assets;
• Financial exception reports are routinely monitored for unusual activities, transactions, and any anomaly or unusual transaction is investigated. Supervisors and other CARE staff at Kabul are informed of the results of the investigation when satisfactory answers are not obtained.

Internal Control:

Develop and implement action plans in response to the internal control feedback at province level.

Human Resources: 

CARE compliance with human resource policies is ensured at all times, including:

• Optimal staffing of the office and projects, the recruitment of women is mandated for the purpose of achieving gender equality and women’s empowerment;
• Recruitment processes and performance management systems are properly used and overseen, ensuring link of job design with recruitment career development and learning management;
• Staff learning opportunities are promoted

Procurement and Logistical Services:

PO compliance with corporate rules and regulations is ensured in the field, and the PO procurement strategies, including:

• Sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, and performance measurement is designed and implemented;
• Oversee proper management of CARE assets, facilities and logistical services is ensured, including all local transport arrangements at the Provincial Office which should be pooled to the greatest extent possible to ensure cost effectiveness and optimal availability. This extends to the maintenance management of the vehicle fleet.

Information and Communication Technology:

Forward-looking information and communication management is ensured focusing on achievement of the following results:

• Access of adequate IT and telecommunications infrastructure for the office and for the offices in the area;
• Opportunities and ways of converting business processes into web-based systems are identified;
• Different systems and applications are promoted and implemented, for optimal content management, knowledge sharing, information provision and learning.

Security and staff welfare:

Working conditions of CARE personnel are tracked and gender needs are prioritized. Security in the field is adequately managed by focusing on achievement of the following results:

• All arrangements are made, and measures are in place so that CARE office premises and personnel are in the safest possible working environment.
• The office premises are adequately maintained and organized, in a gender thoughtful way, with appropriate access to auxiliary facilities as may be required;
• Secure, flexible, adequately comfortable and gender transformative working conditions are available for national/international staff with duty station in the PO;
• Adequate transportation, and flexible, secure arrangements, are available for all CARE personnel on duty;
• Regular engagement with the Kabul security team occurs, including but not limited to: 

Safeguarding Responsibilities:

• Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Functional Competencies:          

Analysis of humanitarian/development needs on the ground:

• Provide contextual inputs to the design of proposals based on needs from assessments;
• Participation in Cluster and local coordination meetings and sharing of meeting minutes and needs within the coordination mechanisms

Building Strategic Partnerships:

• Promotes CARE’s capacities in inter-agency meetings.
• Coordinate with various line departments and ministries for registration and reporting at the provincial level

Job Knowledge:

• Understands basic aspects of management, staff oversight and morale, and financial oversight at the provincial level
• Continues to seeks new and improved methods and systems for accomplishing the work of the provincial office;
• Keeps abreast of new developments of needs for both humanitarian and development at the provincial and district level

Conceptual Innovation in the Provision of Technical Expertise:

• Leverages different experiences and expertise of team members to achieve better and more innovative outcomes.

Core Competencies:

• Promoting ethics and integrity, creating organizational precedents;
• Building support and political acumen;
• Building staff competence, creating an environment of creativity and innovation;
• Building and promoting effective teams;
• Creating and promoting enabling environment for open communication;
• Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting; team work, learning and knowledge management/sharing is the responsibility of each staff member;
• Fair and transparent decision making; calculated risk-taking.
• Engaging in humanitarian aid Reponses actively while supporting development based programs.
• Collaborating with peer organizations in humanitarian responses and contributing to joint assessments and cluster engagement

Required Skills and Experience

Education:   Bachelor Degree or equivalent in Project Management, Business Administration, Public Administration, Finance combined with 5 years of relevant experience;

Experience:

• 5 years of relevant experience with a Bachelor Degree, in gender responsive operations management, providing management advisory services and/or managing staff and operational systems of an office/operation of similar scale and complexity;
• Solid experience and knowledge in financial planning and tracking and human resources management, contracts, asset and procurement, information and communication technology, as well as general administration;
• Specific experience in leading business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change, leading strategic planning, results-based management and reporting, as well as leading the formulation and monitoring of management projects, is an asset;
• Specific experience in budgets development and expenditure tracking and the ability to design projects including proposal writing;
• Experience in the use of computers and office software packages, experience in handling of web-based management systems;

Language:      

• Fluency in spoken and written English, Pashtu and Dari is a requirement.

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan  participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) along with updated CV to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (Provincial Manager CARE-AF-1093 Ghazni) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
• CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)