Under the direct supervision of the Programme Manager, the Project Manager shall:
1. Lead the overall planning, implementation, coordination, and management of project activities in accordance with approved project documents, objectives, and work plans.
2. Develop, review, and update project work plans, implementation schedules, procurement plans, and activity plans in coordination with relevant team members.
3. Ensure that project activities are implemented on time, within the approved budget, and in compliance with donor agreements and organizational procedures.
4. Manage and supervise project staff, clearly defining roles and responsibilities, monitoring performance, and providing guidance and support.
5. Coordinate with the Monitoring and Evaluation Officer, Data and Reporting Officer, Protection Officer, and other project team members to ensure effective implementation and achievement of project results.
6. Monitor project progress against planned outputs, outcomes, indicators, targets, timelines, and budget allocations, and take corrective action where necessary.
7. Oversee project financial management in coordination with the finance team, including budget monitoring, expenditure tracking, forecasting, and resource allocation.
8. Ensure compliance with donor requirements, contractual obligations, organizational policies, operational procedures, and applicable regulations.
9. Prepare, review, and submit timely and accurate narrative progress reports, donor reports, and other project documentation.
10. Identify, assess, and manage project risks, operational challenges, implementation delays, and emerging issues, and develop appropriate mitigation measures.
11. Maintain effective communication and coordination with donors, implementing partners, government authorities, local organizations, community representatives, and other stakeholders.
12. Represent the organization in project coordination meetings, stakeholder consultations, technical working groups, and relevant external events.
13. Ensure that project activities respond to the needs of target communities and are implemented in a participatory, inclusive, and accountable manner.
14. Oversee beneficiary engagement, feedback mechanisms, and complaints procedures to ensure that community concerns inform project implementation.
15. Ensure that project activities adhere to safeguarding standards, protection principles, prevention of sexual exploitation and abuse (PSEA), gender equality, inclusion, and the principle of do no harm.
16. Support the identification of beneficiaries and ensure that selection and assistance processes are transparent, fair, and consistent with approved eligibility criteria.
17. Coordinate procurement, logistics, administration, and other operational requirements with relevant departments to support timely project delivery.
18. Ensure proper documentation, recordkeeping, and filing of project activities, expenditures, deliverables, and supporting documents for reporting and audit purposes.
19. Facilitate project review meetings, team planning sessions, and lessons-learned exercises to improve implementation quality and operational efficiency.
20. Identify opportunities to strengthen project sustainability, partnerships, and the capacity of local stakeholders and implementing partners.
21. Provide regular updates to senior management on project progress, achievements, challenges, risks, and resource requirements.
22. Ensure that project assets, materials, and resources are properly managed and used for their intended purposes.
23. Lead project closure activities, including final reporting, asset handover, documentation of results, lessons learned, and completion of contractual obligations.
24. Perform other project management duties assigned by senior management within the scope of the position.
