§ Coordinate and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers and customers
§ Process purchase requests, RFQs/RFPs, purchase orders, contracts and vendor agreements.
§ Source suppliers, collect and evaluate quotations, negotiate terms and prepare bid analysis.
§ Ensure procurement actions comply with the organization’s procurement policy and donor requirements.
§ Maintain procurement records (PRs, RFQs, POs, contracts, vendor evaluations) audit-ready.
§ Coordinate transportation and delivery of goods and services to field and office locations.
§ Manage warehouse/stock, monitor inventory levels (supplies, assets, fixed equipment).
§ Maintain asset registers, conduct physical asset verification/inventory checks.
§ Oversee fleet management: vehicle maintenance, fuel tracking, driver logs, vehicle usage.
§ Coordinating with Project Manager and raising Purchase Requests accordingly
§ Coordinating with Project Manager for estimations of the required materials items.
§ Work with other departments to incorporate logistics with SSEOA procedures and operations. Support planning for field activities (events, workshops, training) in terms of logistics (travel, accommodation, transport, venues).
§ Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements
§ Monitor quality, quantity, delivery times, and transport costs
§ Monitoring and updating purchase orders as well as tracking of the costs and delivery dates to compare them with the agreements
§ Provide periodic reporting for management on purchasing, controls and processes.
§ Generating a database for recording the last and update prices of all purchased items
§ Preparing and processing purchase orders and purchase requisitions.
§ Ensuring the timely delivery of goods and services.
§ Any other task assigned by supervisor.
