Afghanistan Social and Legal Organization (ASLO) – Organizational Profile

Registration and Legal Status

Afghanistan Social and Legal Organization (ASLO) is an Afghan non-governmental, non-political, non-profit, and non-partisan organization with full legal entity status in Afghanistan. The organization was informally established in 2012 and officially registered with the Ministry of Economy of the Islamic Republic of Afghanistan in 2013 under Registration Number (2852) through the NGOs Department of the Ministry of Economy in Kabul, Afghanistan.

Since its establishment, ASLO has remained committed to supporting vulnerable and underserved communities across Afghanistan through humanitarian assistance, sustainable development initiatives, education, healthcare, livelihoods support, legal aid, and community empowerment programs.

ASLO Vision

ASLO envisions a peaceful, developed, and prosperous Afghanistan where every individual has access to quality education, healthcare, justice, sustainable livelihoods, and equal opportunities, and where women, children, and vulnerable populations fully enjoy their rights, dignity, protection, and social inclusion.

 ASLO Mission

ASLO works to empower individuals, families, communities, women, youth, and institutions through humanitarian assistance, education, rights advocacy, research, capacity building, access to justice, peacebuilding, livelihood support, and sustainable development interventions aimed at improving resilience and promoting long-term social and economic development.

Core Areas of Intervention

ASLO currently implements humanitarian and development programs across multiple sectors in Afghanistan, including:

• Humanitarian Assistance and Emergency Response
• Education and Education in Emergencies (EiE)
• Health and Nutrition
• Legal Aid and Access to Justice
• Women Empowerment and Gender Equality
• Child Protection and Social Protection
• Water, Sanitation and Hygiene (WASH)
• Disaster Risk Reduction (DRR)
• Food Security and Livelihoods
• Agriculture and Livestock
• Rural Development and Community Resilience
• Refugee, IDP, and Returnee Support
• Research, Assessments, Surveys, Monitoring, and Evaluations
• Community Capacity Building and Peace Promotion
• Construction and Infrastructure Support

In addition, ASLO integrates key cross-cutting priorities throughout all interventions, including gender mainstreaming, protection, child safeguarding, disability inclusion, environmental protection and climate resilience, accountability to affected populations, research and evidence-based programming, and infrastructure development.

Position Purpose

The Procurement Officer is responsible for conducting timely, transparent, competitive, ethical, and well-documented procurement of goods, works, and services for ASLO's Kabul Main Office and field programs. The role protects value for money and program continuity while ensuring compliance with ASLO policies, donor conditions, approved budgets, applicable law, delegated authority, sanctions requirements, and strict conflict-of-interest controls.

Key Responsibilities

Procurement Planning and Prioritization

·       Consolidate annual, project, and operational procurement plans in coordination with program, finance, logistics, construction, and provincial teams.

·       Confirm that purchase requests are complete, technically clear, budgeted, properly authorized, and supported by a realistic required-delivery date before processing.

·       Develop procurement timelines, sourcing strategies, packaging approaches, and solicitation methods appropriate to value, risk, complexity, market conditions, and donor rules.

·       Track procurement-plan progress, identify delays or bottlenecks, and issue early warnings with practical corrective actions.

·       Support emergency procurement using only approved emergency procedures, written justification, appropriate competition where feasible, and complete after-the-fact documentation.

Market Research and Sourcing

·       Conduct and document market assessments, supplier mapping, price checks, availability analysis, lead-time review, and market-risk analysis.

·       Maintain a diverse, current, and properly vetted supplier database without guaranteeing business or creating unfair supplier advantage.

·       Use open competition, requests for quotation, invitations to bid, requests for proposal, framework agreements, or other approved methods according to applicable thresholds.

·       Ensure specifications are neutral, measurable, nonrestrictive, and do not improperly favor a brand, supplier, origin, or individual.

·       Promote fair access for qualified vendors, including women-owned and local businesses where consistent with quality, competition, risk, and donor requirements.

Solicitation and Bid Management

·       Prepare complete solicitation packages, including instructions, specifications or statements of work, evaluation criteria, delivery terms, required certifications, and contractual conditions.

·       Issue solicitations through approved channels, manage bidder questions consistently, and share clarifications or amendments equally with all eligible bidders.

·       Protect bid confidentiality, maintain secure receipt and custody of offers, and ensure that quotations or bids are opened by an authorized committee.

·       Prepare bid-opening records and administrative compliance checks without changing bids, accepting undisclosed post-deadline corrections, or negotiating outside approved procedures.

·       Support evaluation committees with compliant templates, conflict-of-interest declarations, technical and financial comparison tools, and clear documentation of decisions.

Evaluation, Due Diligence, and Award

·       Conduct vendor eligibility and due-diligence checks, including legal registration, tax status, ownership, bank details, references, capacity, past performance, sanctions screening, and potential conflicts of interest.

·       Verify quoted prices, arithmetic, taxes, delivery terms, warranties, and total evaluated cost before an award recommendation is finalized.

·       Prepare transparent bid-analysis reports and award recommendations based only on pre-disclosed criteria, documented evidence, and authorized committee decisions.

·       Escalate indicators of collusion, bid manipulation, falsified documents, conflicts, related-party transactions, abnormal pricing, or supplier coercion through approved channels.

·       Issue regret or award communications only after required approvals and observe standstill, donor no-objection, or notification requirements where applicable.

Purchase Orders, Contracts, and Supplier Performance

·       Prepare accurate purchase orders, service agreements, framework agreements, and contracts using approved templates and ensure signature by authorized parties before performance begins.

·       Maintain a procurement and contract tracker covering value, funding source, delivery milestones, warranties, payments, amendments, expiry dates, and closeout status.

·       Coordinate with requestors, logistics, finance, and inspection or receiving committees to confirm timely delivery and objective acceptance of goods, works, and services.

·       Document supplier performance, delivery delays, quality failures, warranty issues, contract breaches, liquidated damages, and approved corrective actions.

·       Ensure contract amendments, extensions, variations, and price changes are justified, budgeted, reviewed, approved, and documented before implementation.

Procurement Records, Reporting, and Audit Readiness

·       Maintain a complete procurement file from requisition through competition, evaluation, approval, contracting, receipt, payment support, and closeout.

·       Use consistent procurement reference numbers and ensure electronic and physical files are secure, indexed, retrievable, and retained according to policy and donor requirements.

·       Prepare weekly pipeline updates, monthly procurement reports, savings and lead-time analysis, vendor-performance reports, and exception reports.

·       Respond promptly and accurately to internal audit, external audit, donor review, spot check, monitoring, and compliance requests.

·       Ensure procurement records reconcile with finance, inventory, asset, warehouse, contract, and project records.

Ethics, Anti-Fraud, and Conflict-of-Interest Compliance

·       Maintain strict impartiality and never solicit or accept gifts, commissions, favors, employment promises, confidential advantages, or other benefits from vendors or interested parties.

·       Complete periodic and transaction-specific conflict-of-interest declarations and ensure committee members and relevant staff do the same.

·       Protect procurement-sensitive information and avoid disclosing budgets, competitor prices, evaluation deliberations, or award recommendations without authorization.

·       Rotate responsibilities and apply segregation of duties so no individual controls requisition, solicitation, evaluation, receipt, approval, and payment for the same transaction.

·       Immediately report suspected fraud, bribery, collusion, coercion, obstruction, favoritism, sanctions concerns, or document falsification.

Coordination and Capacity Strengthening

·       Provide practical procurement guidance to Kabul and provincial staff and support orientation on thresholds, lead times, specifications, ethics, documentation, and planning.

·       Coordinate with Finance to verify budget availability and tax treatment while preserving independent procurement decision-making.

·       Coordinate with Logistics, Engineering, IT, HR, and technical teams on specifications, delivery, inspection, asset registration, warranty, and contract closeout.

·       Contribute to procurement-policy updates, template improvement, market-risk controls, framework agreements, and lessons learned.

Authority and Internal Controls

·       May conduct procurement actions and sign routine process documents only within a formally approved delegation of authority.

·       May not approve the underlying purchase request, select a supplier alone, receive goods alone, certify own procurement decisions, or authorize related payments.

·       Must stop and escalate any procurement with missing authorization, inadequate competition, suspected conflict, sanctions concern, altered bid, split purchase, unsupported sole source, or other material compliance risk.

·       Must ensure that donor prior approval or no-objection requirements are obtained before award whenever applicable.

Minimum Qualifications and Experience

Education and Professional Credentials

·       Bachelor's degree in procurement, supply chain management, logistics, business administration, economics, commerce, law, engineering, or another relevant discipline from a recognized institution.

·       Professional procurement or supply-chain certification, such as CIPS or an equivalent recognized credential, is a strong advantage.

·       Training in donor procurement, contract management, fraud prevention, sanctions screening, construction procurement, or humanitarian supply chains is desirable.

Professional Experience

·       Minimum of five years of progressively responsible procurement or supply-chain experience, preferably with an NGO, UN agency, donor-funded project, public institution, or similarly regulated organization.

·       Demonstrated experience managing competitive procurement of goods, services, and works from planning through contract closeout.

·       Experience with bid committees, vendor due diligence, contract administration, donor compliance, audits, and procurement reporting.

·       Practical experience procuring in Afghanistan and a strong understanding of local markets, supplier risks, documentation, and applicable tax and regulatory requirements.

Technical and Core Competencies

·       Strong knowledge of procurement principles: fairness, transparency, competition, value for money, proportionality, confidentiality, accountability, and segregation of duties.

·       Ability to draft specifications, solicitations, bid-analysis reports, purchase orders, contracts, evaluation records, and formal supplier correspondence.

·       Strong numerical ability and competence in price analysis, total-cost evaluation, taxes, exchange rates, and procurement data analysis.

·       Advanced working ability in Microsoft Excel, Word, email, and procurement or enterprise systems.

·       Strong negotiation, planning, time-management, analytical, problem-solving, documentation, and stakeholder-management skills.

·       Fluency in Dari and/or Pashto and strong working proficiency in written and spoken English.

·       Ability to remain impartial under pressure and manage confidential or commercially sensitive information.

Key Performance Indicators

Performance will be assessed against agreed annual objectives and the following indicative indicators:

·       Percentage of planned procurement actions completed within approved lead times.

·       Percentage of procurement files complete, accurate, correctly approved, and audit-ready.

·       Level of effective competition, documented value for money, and justified use of noncompetitive methods.

·       Supplier delivery timeliness, quality acceptance rate, warranty performance, and closure of contract issues.

·       Number and severity of procurement exceptions, split purchases, conflicts of interest, unsupported changes, or audit findings.

·       Timeliness and quality of procurement pipeline reports, contract trackers, vendor due diligence, and sanctions checks.

·       Client satisfaction with procurement support while maintaining independence and compliance.

How to Apply

Interested and qualified applicants should submit the following documents:

1. An updated curriculum vitae (CV) showing relevant responsibilities and achievements.
2. A one-page cover letter explaining suitability for the Procurment Officer position.
3. Contact details for at least three professional references, including the most recent supervisor where possible.
4. Send the application to recruitment@aslo.org.af
5. Use the subject line: “ASLO-Kabul-Pro-2026-096 -Procurment Officer – Kabul | Applicant Full Name”.
6. Submit the complete application no later than 31-Aug-2026.

13. Equal Opportunity Statement

ASLO is an equal-opportunity employer. Recruitment decisions are based on organizational need, job requirements, merit and demonstrated competence. Qualified women, persons with disabilities, members of underrepresented communities and applicants from diverse backgrounds are strongly encouraged to apply. Reasonable accommodation may be considered during the recruitment process upon request.