Finance Assistant

Finance Assistant - Baghlan

2026-07-18 Baghlan Full Time 16

Job Location:	Baghlan
Nationality:	National
Category:	Finance
Employment Type:	Full Time
Salary:	As per the organization salary scale
Vacancy Number:	AICS2026/7/001
No. Of Jobs:	1
City:	Pul e Khumri

Organization:	Afghanistan Institute for Civil Society (AICS)
Years of Experience:	At least 2-3 years of work experience in the field of finance or accountant with national organization
Contract Duration:	Six months with possible extension (Subject to donor funding availability)
Gender:	Male
Education:	Bachelor’s degree in Business Administration, Economics, Finance or accounting.
Close date:	2026-07-18

About Afghanistan Institute for Civil Society (AICS):

Afghanistan Institute for Civil Society (AICS):

The Afghanistan Institute for Civil Society (AICS) is a nationally recognized non-governmental organization (NGO) committed to strengthening the role of NGOs in Afghanistan’s development. AICS initially focused on enhancing the institutional effectiveness of NGOs through a certification program based on locally defined and internationally recognized standards. It has also provided capacity-building support and promoted transparency and accountability among NGOs. Furthermore, AICS is actively engaged in capacity-building initiatives and research activities.

Over time, AICS has expanded its scope to include direct implementation and support of education sector programs, particularly in Early Childhood Development (ECD), Community-Based Education (CBE), and Accelerated Learning Programs (ALP). Additionally, AICS conducts capacity-building programs for NGOs and implements research projects in the education sector to support the development of evidence-based strategies, strengthen education systems, and contribute to more effective and informed decision-making by stakeholders at all levels.

Today, AICS continues to serve as a key platform for strengthening NGO capacity, supporting inclusive and quality education services, and generating knowledge to inform policies and practices across the development sector.

To support and implement effective education programs across, aimed at improving access to and the quality of learning for Afghan children and youth.
To generate practical, evidence-based research that contributes to improved education policies, planning, and service delivery in Afghanistan.
To build the institutional capacity of NGOs through tailored training, technical assistance, and performance-based support.
To promote transparency, accountability, and quality standards among NGOs/CSOs operating in Afghanistan through the application of certification systems and good governance practices.
To facilitate coordination and constructive engagement between NGOs, government entities, and development partners for effective and aligned service delivery.

Job Descriptions:

The Finance Assistant under the direct supervision of the Finance officer / Region Education manager- Baghlan will be responsible for preparing filing, maintaining documents and cash deposit, transfer, tax clearance to MoF & Custom departments, submitting MoEc reports, administration, maintaining accounts, maintaining cash and cash controls, making the entries in cash book, maintaining accounts payable and receiveable. The Finance Assistant must work within the AICS policies and procedures.

Make sure as per that all transaction must have supported documents before processing for payment.
Make sure that the budget lines in all transactions are booked to the correct budget lines and projects.
Processes suppliers invoices and make sure suppliers are paid in a timely manner.
Manage petty cash funds, maintain petty cash journal, disburse funds for the petty cash expenses, make the petty cash payments in a timely manner and in consideration of AICS procedures, reconcile petty cash expenses and advances on a daily and monthly basis.
Preparing cash count documents on a daily, weekly and monthly basis and always remain organized and prepared for surprise cash counts.
Review expense reports by ensuring that the information presented in the expense report accurately represents the expenses incurred and are reasonable project-related expenses and process for payment.
Process the staff monthly payroll in a timely manner
Deposit in Government Treasury payroll tax contractor/supplier tax, maintain and update data base of tax deducted from contractors and tax payment/deposit.
Support Finance officer / Region Education manager- Baghlan in preparation of annual tax return documents for the organization and insure to submit to MOF on time at the end of each physical year.
Reconcile bank accounts on daily, weekly and monthly basis and prepare bank reconciliation documents at the end of each month with supporting documents of system and other forms.
Review inventory tracker to insure that all purchased equipment added into the system is entered in to the inventory tracker and is physically in place
Responsible for maintaining proper filing system. This includes sorting, sequencing, scanning and making sure that proper supporting documents are attached.
Maintain proper tracking system of vouchers in and out
Provide extensive support during internal and external audits
Any other task/s recommended by line manager
Attend various meetings on behalf of the Finance department if needed after the line manager approval
Ensure that all vouchers and receipts are accurately filed, stamped & recorded in cashbooks and scanning and proper filling.

Job Requirements:

Excellent knowledge of working with different financial softwares.
Prectical working experience and at least 3 years professional work in National NGO.
Be able to work under pressure with tight deadline
Bachelor’s degree in Business Administration, Economics, Finance or accounting.lexible in travel within and outside the country for handling financial matter of the organization when needed.
Strong computer spreadsheet/word processing skills
Must be capable of working both individually and as part of a team to undertake tasks in a fast-paced environment.

Submission Guidelines:

Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org no later than 18th July 2026.

Important Notes:

Please quote the Vacancy Number and Position Title and Job Location, as the Subject of the e-mail when applying.
• No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
• Only short-listed candidates will be contacted for further assessment.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge.

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.

Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times.

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information in file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS Afghanistan to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

The organization has the right to start the recruitment process during the announced period.