The Senior Operations Officer is responsible for financial management, procurement oversight, and operational coordination. The role focuses primarily on finance functions including budgeting, reporting, and compliance, while ensuring that procurement and day-to-day operations are carried out in line with organizational and donor standards. A strong command of QuickBooks and other financial management tools is essential for this position.
1. Finance (Primary Responsibility)
- Lead financial planning, budgeting, monitoring, and forecasting for organizational operations and projects.
- Ensure timely and accurate financial reporting, including monthly, quarterly, and annual statements.
- Review and approve all financial transactions, ensuring compliance with internal policies and donor requirements.
- Manage and monitor cash flow, bank reconciliations, and expense tracking.
- Utilize QuickBooks and other accounting/ERP systems to maintain accurate and up-to-date financial records.
- Support both internal and external audits by providing accurate documentation.
- Ensure statutory compliance including taxation, labor laws, and financial reporting obligations.
- Train and supervise finance staff in effective use of QuickBooks and other finance tools.
2. Procurement & Supply Chain
- Oversee procurement processes ensuring transparency, competitiveness, and compliance.
- Review procurement plans, quotations, bid evaluations, and vendor contracts.
- Maintain a supplier database and monitor vendor performance.
- Supervise inventory management, asset control, and supply chain efficiency.
3. Operations & Administration
- Oversee operational support including office administration, logistics, and utilities.
- Ensure smooth coordination of finance, procurement, and program functions.
- Support operational planning for field projects, including transport, fuel, and equipment allocation.
- Develop and implement operational SOPs and policies.
- Supervise operations staff ensuring effective service delivery.
4. Reporting & Compliance
- Prepare consolidated financial and operational reports for management.
- Ensure records are organized, documented, and audit-ready.
- Identify risks in financial and operational areas and recommend corrective actions.
- Enforce compliance with donor guidelines, company policies, and legal requirements.
