Position Summary
Position Summary
Position Summary
The Internal Auditor is responsible for providing independent, objective assurance and advisory services designed to improve organizational operations. The position evaluates and strengthens the effectiveness of risk management, internal control systems, governance processes, compliance mechanisms, and financial and operational performance.
The Internal Auditor is responsible for providing independent, objective assurance and advisory services designed to improve organizational operations. The position evaluates and strengthens the effectiveness of risk management, internal control systems, governance processes, compliance mechanisms, and financial and operational performance.
The Internal Auditor will conduct audits of financial, operational, procurement, human resources, logistics, asset management, grants management, and programmatic activities to ensure compliance with organizational policies, donor regulations, contractual obligations, and applicable laws.
The Internal Auditor will conduct audits of financial, operational, procurement, human resources, logistics, asset management, grants management, and programmatic activities to ensure compliance with organizational policies, donor regulations, contractual obligations, and applicable laws.
Key Responsibilities
Key Responsibilities
Key Responsibilities
1. Internal Audit Planning
1. Internal Audit Planning
1. Internal Audit Planning
- Develop annual risk-based internal audit plans.
- Conduct organizational risk assessments and prioritize audit engagements.
- Prepare audit schedules and audit programs.
- Ensure audit activities align with international auditing standards.
Develop annual risk-based internal audit plans.
Develop annual risk-based internal audit plans.
Conduct organizational risk assessments and prioritize audit engagements.
Conduct organizational risk assessments and prioritize audit engagements.
Prepare audit schedules and audit programs.
Prepare audit schedules and audit programs.
Ensure audit activities align with international auditing standards.
Ensure audit activities align with international auditing standards.
2. Financial Audits
2. Financial Audits
2. Financial Audits
- Review accounting records and financial transactions.
- Verify accuracy and completeness of financial reports.
- Assess adequacy of financial controls.
- Review cash management procedures.
- Examine bank reconciliations and supporting documentation.
- Assess budget utilization and financial compliance.
Review accounting records and financial transactions.
Review accounting records and financial transactions.
Verify accuracy and completeness of financial reports.
Verify accuracy and completeness of financial reports.
Assess adequacy of financial controls.
Assess adequacy of financial controls.
Review cash management procedures.
Review cash management procedures.
Examine bank reconciliations and supporting documentation.
Examine bank reconciliations and supporting documentation.
Assess budget utilization and financial compliance.
Assess budget utilization and financial compliance.
3. Operational Audits
3. Operational Audits
3. Operational Audits
- Evaluate efficiency, effectiveness, and economy of operations.
- Review project implementation processes.
- Assess resource utilization and value for money.
- Identify operational inefficiencies and recommend improvements.
Evaluate efficiency, effectiveness, and economy of operations.
Evaluate efficiency, effectiveness, and economy of operations.
Review project implementation processes.
Review project implementation processes.
Assess resource utilization and value for money.
Assess resource utilization and value for money.
Identify operational inefficiencies and recommend improvements.
Identify operational inefficiencies and recommend improvements.
4. Compliance Audits
4. Compliance Audits
4. Compliance Audits
- Assess compliance with:
- YAAR policies and procedures
- HR Manual
- Finance Manual
- Procurement Manual
- Asset Management Procedures
- Donor regulations and agreements
- Government regulations
- Verify implementation of management directives.
Assess compliance with:
Assess compliance with:
YAAR policies and procedures
YAAR policies and procedures
HR Manual
HR Manual
Finance Manual
Finance Manual
Procurement Manual
Procurement Manual
Asset Management Procedures
Asset Management Procedures
Donor regulations and agreements
Donor regulations and agreements
Government regulations
Government regulations
Verify implementation of management directives.
Verify implementation of management directives.
5. Procurement and Logistics Audits
5. Procurement and Logistics Audits
5. Procurement and Logistics Audits
- Review procurement files and documentation.
- Verify adherence to procurement thresholds and procedures.
- Assess vendor selection processes.
- Review contract management practices.
- Conduct inventory and warehouse audits.
- Verify physical existence of assets.
Review procurement files and documentation.
Review procurement files and documentation.
Verify adherence to procurement thresholds and procedures.
Verify adherence to procurement thresholds and procedures.
Assess vendor selection processes.
Assess vendor selection processes.
Review contract management practices.
Review contract management practices.
Conduct inventory and warehouse audits.
Conduct inventory and warehouse audits.
Verify physical existence of assets.
Verify physical existence of assets.
6. Human Resources Audits
6. Human Resources Audits
6. Human Resources Audits
- Review recruitment and selection procedures.
- Verify personnel file completeness.
- Assess payroll controls.
- Review attendance and leave management systems.
- Verify compliance with labor regulations and organizational policies.
Review recruitment and selection procedures.
Review recruitment and selection procedures.
Verify personnel file completeness.
Verify personnel file completeness.
Assess payroll controls.
Assess payroll controls.
Review attendance and leave management systems.
Review attendance and leave management systems.
Verify compliance with labor regulations and organizational policies.
Verify compliance with labor regulations and organizational policies.
7. Program and Project Audits
7. Program and Project Audits
7. Program and Project Audits
- Conduct audits of project activities.
- Verify achievement of project objectives.
- Assess compliance with donor requirements.
- Review project documentation and reporting.
- Validate field-level implementation.
Conduct audits of project activities.
Conduct audits of project activities.
Verify achievement of project objectives.
Verify achievement of project objectives.
Assess compliance with donor requirements.
Assess compliance with donor requirements.
Review project documentation and reporting.
Review project documentation and reporting.
Validate field-level implementation.
Validate field-level implementation.
8. Internal Control Assessment
8. Internal Control Assessment
8. Internal Control Assessment
- Evaluate adequacy and effectiveness of internal controls.
- Identify control weaknesses and gaps.
- Recommend corrective and preventive actions.
- Monitor implementation of control improvements.
Evaluate adequacy and effectiveness of internal controls.
Evaluate adequacy and effectiveness of internal controls.
Identify control weaknesses and gaps.
Identify control weaknesses and gaps.
Recommend corrective and preventive actions.
Recommend corrective and preventive actions.
Monitor implementation of control improvements.
Monitor implementation of control improvements.
9. Fraud Risk Management
9. Fraud Risk Management
9. Fraud Risk Management
- Identify fraud risks and vulnerabilities.
- Conduct investigations when assigned.
- Review allegations of misconduct and irregularities.
- Recommend fraud prevention measures.
Identify fraud risks and vulnerabilities.
Identify fraud risks and vulnerabilities.
Conduct investigations when assigned.
Conduct investigations when assigned.
Review allegations of misconduct and irregularities.
Review allegations of misconduct and irregularities.
Recommend fraud prevention measures.
Recommend fraud prevention measures.
10. Reporting
10. Reporting
10. Reporting
- Prepare audit reports with findings, risk ratings, recommendations, and management action plans.
- Present audit findings to senior management.
- Submit quarterly and annual audit reports.
- Track implementation of audit recommendations.
Prepare audit reports with findings, risk ratings, recommendations, and management action plans.
Prepare audit reports with findings, risk ratings, recommendations, and management action plans.
Present audit findings to senior management.
Present audit findings to senior management.
Submit quarterly and annual audit reports.
Submit quarterly and annual audit reports.
Track implementation of audit recommendations.
Track implementation of audit recommendations.
11. Advisory Services
11. Advisory Services
11. Advisory Services
- Provide technical advice on internal controls.
- Participate in policy review and development.
- Support management in strengthening governance and accountability systems.
Provide technical advice on internal controls.
Provide technical advice on internal controls.
Participate in policy review and development.
Participate in policy review and development.
Support management in strengthening governance and accountability systems.
Support management in strengthening governance and accountability systems.
Duties and Responsibilities Matrix
Duties and Responsibilities Matrix
Duties and Responsibilities Matrix
Area Responsibility
Area Responsibility
Finance Financial audits and compliance reviews
Finance Financial audits and compliance reviews
Procurement Procurement and contract audits
Procurement Procurement and contract audits
HR HR compliance audits
HR HR compliance audits
Logistics Inventory and asset audits
Logistics Inventory and asset audits
Programs Project and field audits
Programs Project and field audits
Governance Internal control and risk assessment
Governance Internal control and risk assessment
Compliance Donor and policy compliance reviews
Compliance Donor and policy compliance reviews
Fraud Investigation and prevention activities
Fraud Investigation and prevention activities
