The Store Keeper will be responsible for the safe receipt, storage, handling, and dispatch of food commodities (Bread and High Energy Biscuits – HEB) and other project materials under the School Feeding Project in Nuristan province. The role ensures proper warehouse management, accurate record-keeping, and compliance with WFP and SSEOA standards to maintain accountability and prevent losses.
Key Responsibilities:
Warehouse & Storage Management
• Receive food commodities and supplies, ensuring quantities and quality match delivery documents.
• Ensure proper storage of food items in accordance with WFP standards (stacking, ventilation, cleanliness, and safety).
• Maintain warehouse hygiene and ensure protection from pests, moisture, and damage.
• Organize warehouse layout for easy access and efficient stock movement.
Stock Management & Record Keeping
• Maintain accurate stock records including bin cards, stock registers, and inventory tracking systems.
• Update records for all incoming and outgoing goods in a timely manner.
• Conduct regular physical stock counts and reconcile with stock records.
• Ensure First Expiry First Out (FEFO) or First In First Out (FIFO) principles are applied.
Dispatch & Distribution Support
• Prepare and dispatch food commodities according to approved distribution plans.
• Verify quantities before dispatch and ensure proper documentation (waybills, dispatch notes).
• Coordinate with Field Monitors and distribution teams during dispatch and delivery.
• Ensure proper handover of commodities at distribution points.
Documentation & Reporting
• Maintain proper filing of all warehouse documents including delivery notes, waybills, and stock reports.
• Prepare daily, weekly, and monthly stock and warehouse reports.
• Report any stock discrepancies, damages, or losses immediately to the Logistic Officer.
Compliance & Quality Control
• Ensure all storage and handling practices comply with WFP guidelines and SSEOA policies.
• Monitor quality of food commodities and report any spoilage or damage.
• Ensure transparency and accountability in all stock management processes.
Coordination & Support
• Coordinate with Logistic Officer, transporters, and field teams for smooth warehouse operations.
• Assist during loading/unloading of goods and supervise laborers if required.
• Support monitoring visits, audits, and inspections by providing required documentation.
Safeguarding & Ethics
• Uphold integrity, accountability, and transparency in warehouse operations.
• Ensure compliance with safeguarding, child protection, and PSEA policies.
• Report any suspected fraud, theft, or misuse of resources immediately.
