Responsibilities and particular assignments
General responsibilities
The Nutrition Project Officer is in charge of the management and implementation of the project activities in Paktika province. The project will respond to the malnutrition crisis and aims at strengthening acute malnutrition treatment facilities through support to the Therapeutic Feeding Unit (IPD SAM) in the province. Under the supervision of the Program Manager with closed coordination of the Health and Nutrition specialist, the Project Officer is directly responsible for the teams under his/her responsibility. Therefore, she/he should be fully aware and agree with their planning and their methodology.
An important part of his work is to ensure the coordination and negotiations with local authorities (PPHD, NPC, BPHS IP, Provincial Hospital, etc.), cluster systems and other NGOs in the area.
Tasks:
Under the supervision of the Program Manager:
- To implement, coordinate & monitor the project
- To coordinate, monitor & supervise the project staff
- To represent PU-AMI with the provincial partners and local authority. - Supervise the medical management of the projects (including pharmacy supply)
- To supervise the logistical management of the assets - To ensure the timely implementation of the project as mentioned in the work plan
- To track and monitor project progress according to work plan, project indicators, and budget
- To take action in order to accomplish the objectives and indicators of the project
- Capacity building of project teams
-Any other task given by the line manager.
Objective 1: Project implementation
Activities/main duties
- In close coordination with the Program Manager, follow up on achievement against indicators as defined in the project proposal
- Organize regular meetings with his/her teams
- Following up of the work plan and other detailed action plans
- Participate to the organization of the training, facilitate technical training when required
- Regularly visit the project locations (security allowing) for activity monitoring and quality checks
- Conduct technical supervision to the health facility and lead on-the-job training in the nutrition sector
- Actively take part in supervision and monitoring of the program, incl. monthly supervision analysis
- Revise and approve the planning of the team based on supervisions’ priorities.
- Set up and monitor indicators target tools
- Organize needs assessments and surveys and report contextual and need changes to Program Manager
- Supervise the medical and non-medical management of the projects.
- Ensure the program team is aware of project requirements, of technical guidelines, of SOP, and conduct briefing and refresher upon needs
Objective 2: Data collection, follow up and reporting
Activities/main duties
- Ensure data collection needs are well-identified.
- Ensure data collection tools are well designed, correctly in place and adopted.
- Check the accuracy of data with direct monitoring and supervision.
- Assist the project personnel with MEAL tools and in supporting them in their use.
- Provide field visit reports
- Support Program Manager with programmatic reporting as per NGO requirements
- Preparation of cluster and donor reports as per requirements
- Provide timely and accurate data and project-related information to the regional team, for external relation purposes
- Drafting Human Interest stories as per supervisor or donor requirements
Objective 3: Project Monitoring and Reporting
Activities/main duties
- Responsible for IPD SAM monthly report in timely and quality manner and share with Sharna Hospital HMIS/ focal person and confirmed himself for national Nutrition Database for entry
- Responsible for the monthly data analysis to know the trends, and provide feedback to the TFU staff with support of health and nutrition specialist
- Follow up the PMT (Projects Monitoring Tool) in collaboration with the Program Manager
- Regular monitoring of quality of services provided through field visits
- Identification of challenges in quality of implementation and follow up: finding solutions, incl. in close collaboration with support departments, and ensuring they are accurately implemented
- Developing tools for qualitative and/or quantitative follow-up
- Ensure means of verification and project documents timely and quality archiving (hard and soft copies)
- Prepare and submit timely project-related reports to PM, detailing progress against objective, achievement, challenges etc.
Objective 4: Logistics and Security Management
Activities/main duties
- Follow up on proper use of PU-AMI assets (equipment, consumables, kits, and drugs), ensure documentation of all asset transfers
- Support the Program Manager to organize all procurements, distributions and purchases in accordance with budget and program needs
- Support PU-AMI engineer/WASH and Infrastructure team in following the construction and rehabilitation works
- Anticipate program needs and raise PRs (Procurement requests) according to finance and procurement requirements and procedures
- Use of and respect of PU-AMI logistics tools and procedures
- Support the security focal point in ensuring the security of program teams at all times
- Report any security incident to security focal point
Objective 5: Human Resources and Team Management
Activities/main duties
- Supervision of the human resources of the project: organization of their planning, ensuring their appropriate workload, management of their leaves etc.
- Organize the appraisals of the team
- Participate in staff recruitment, firing, and warning in accordance with PU-AMI rules and the labor law of Afghanistan. The final decisions are taken in consultation with the Program Manager and HR Regional Manager
- Delegate activities to the project team and monitor their performance.
- Ensures the teams is motivated, aware of responsibilities, and have clear job descriptions and tasks assigned
- Enhances team cohesion, positive work environment and sense of belonging and responsibility towards the beneficiaries
Objective 6: Finance
Activities/main duties
- Support the preparation and revision of program financial forecast
- Implement PU-AMI standards and procedures, contribute to improving them
- Support in respecting financial deadlines and following the monthly finance organization
Objective 7: Representation
Activities/main duties
- Coordinate activities with local stakeholders (shuras, elders, community representatives, health facility directors, cluster system, other NGOs)
- Serve as PU-AMI main Paktika focal point in close collaboration with Area Coordinator and Program Manager
- Represent PU-AMI in external coordination at the provincial level (PDC, PHCC and NPC/other sub-committees, PH) in the absence of Area Coordinator Maintain regular communication with the Area Coordinator and Program Manager to ensure alignment with PUI priorities and project objectives
- Report on external communication to the regional management team through minutes of meeting
- Attend to internal meetings
Objective 8: Accountability
Activities/main duties:
- In coordination with MEAL team, ensure that feedback channels are available and accessible to project’s participants
- Coordinate timely, complete and accurate response to complaints as per Program Manager instruction
- Contribute to technical and programmatic solutions, and to integration of feedback into programming (adaptive management)
- Actively participate in Monthly Accountability Meetings
- Adhere to PU-AMI organizational policies (incl. CoC, Child protection policy, anti-fraud and anti-corruption policy, PSEA policy) and report any policy violations, suspicions, or allegations through the whistle-blower mechanism
