1. Job Purpose
The Programs Manager is responsible for providing strategic leadership, technical oversight, and operational management of all OHA programs. The position ensures high-quality program design, effective implementation, donor compliance, and achievement of organizational objectives in line with OHA’s mission, strategic plan, and donor requirements. The Program Manager plays a key role in program development, coordination, representation, and capacity strengthening across all program sectors.
2. Key Responsibilities
A. Strategic Program Leadership
- Provide overall leadership and direction to all OHA programs to ensure coherence, quality, and alignment with OHA’s strategic objectives.
- Lead the development, review, and implementation of OHA’s program strategy and annual operational plans.
- Ensure integration of cross-cutting issues, including gender, protection, accountability to affected populations (AAP), safeguarding, and inclusion across all programs.
- Support senior management in organizational decision-making related to program priorities and resource allocation.
B. Program Design and Development
- Lead or oversee needs assessments, context analyses, and feasibility studies to inform program design.
- Provide technical guidance in proposal development, including logframes, budgets, risk analysis, and implementation plans.
- Ensure proposals are compliant with donor requirements and aligned with OHA policies and strategies.
- Coordinate closely with Finance, Procurement, HR, and M&E departments during proposal development.
C. Program Implementation and Quality Assurance
- Oversee implementation of all projects to ensure timely, efficient, and effective delivery of planned activities.
- Ensure programs meet quality standards, technical guidelines, and donor compliance requirements.
- Monitor program progress against approved work plans, indicators, and budgets; initiate corrective actions when needed.
- Promote adaptive management and learning to respond to contextual changes and emerging needs.
D. Monitoring, Evaluation, Accountability, and Learning (MEAL)
- Provide strategic oversight to the MEAL function to ensure robust monitoring systems are in place.
- Ensure accurate, timely, and high-quality program reporting (internal and donor).
- Promote use of data and evidence for decision-making, program improvement, and learning.
- Support evaluations, reviews, and learning initiatives across programs.
E. Donor Relations and Reporting
- Act as a focal point for donor engagement related to program implementation.
- Ensure timely submission of high-quality narrative reports in coordination with relevant departments.
- Support donor visits, audits, and compliance reviews.
- Maintain positive relationships with donors and partners through transparent communication.
F. Team Management and Capacity Building
- Provide line management and technical supervision to Program Managers and senior program staff.
- Support recruitment, onboarding, performance management, and professional development of program teams.
- Build the capacity of program staff in project management, donor compliance, reporting, and quality programming.
- Promote a collaborative, accountable, and results-oriented team culture.
G. Coordination, Representation, and Partnerships
- Represent OHA in coordination forums, clusters, and working groups as assigned.
- Strengthen partnerships with government authorities, UN agencies, NGOs, and community stakeholders.
- Ensure effective coordination between programs and support departments.
H. Risk Management and Compliance
- Identify programmatic risks and ensure mitigation measures are in place.
- Ensure compliance with OHA policies, donor regulations, safeguarding, PSEA, and code of conduct.
- Contribute to organizational risk management and security planning related to program activities.
I. Proposal Development and Donor Submissions
- Lead the development of donor proposals, concept notes, expressions of interest (EOIs), and grant applications in coordination with program, finance, MEAL, HR, and logistics teams.
- Analyze donor calls for proposals and translate requirements into clear proposal development plans and timelines.
- Draft high-quality narrative sections, including problem statements, objectives, logical frameworks, implementation approaches, sustainability, risk analysis, gender, safeguarding, PSEA, and protection mainstreaming components.
- Coordinate internal inputs from technical leads, field teams, finance, and operations to ensure accuracy, coherence, and feasibility of proposals.
- Work closely with finance and operations teams to ensure narrative and budget alignment.
- Support the preparation of cost notes, budget narratives, and compliance matrices.
