The Admin & Finance Officer is responsible for overseeing the financial and administrative operations of MHCO projects in Nangarhar province. This role ensures accurate financial record-keeping, budget monitoring, compliance with organizational and donor policies, and proper documentation of all transactions. Additionally, the officer manages office administration, including procurement, asset tracking, logistics, and coordination of travel and meetings. The position supports audits, enforces MHCO policies, and ensures a safe, organized, and efficient work environment while upholding safeguarding and PSEA standards. The officer plays a key role in maintaining transparency, accountability, and operational efficiency across finance and administrative functions.
Duties & Responsibilities:
- Maintain accurate and up-to-date financial records, including vouchers, receipts, and cash books.
- Prepare monthly financial reports and submit them to the Finance & Admin Manager.
- Ensure all expenses comply with MHCO policies and donor requirements.
- Process payments, manage petty cash, and ensure proper documentation and approvals.
- Assist with budget tracking and monitor expenditures for project activities.
- Support audits by preparing required documentation.
- Maintain organized filing systems (electronic and hard copy) for finance, admin, HR, and logistics documents.
- Ensure the office environment is clean, functional, and well-organized.
- Manage office supplies, stationery, and procurement of admin-related materials.
- Handle correspondence, printing, documentation, and communication tasks as required.
- Support travel arrangements, meeting room bookings, and logistical arrangements.
- Assist in preparing purchase requests (PRs), quotations, bid analysis, and purchase orders (POs).
- Ensure all procurement follows MHCO procedures and is properly documented.
- Coordinate with suppliers for deliveries and verify the quality/quantity of received goods.
- Maintain updated asset and inventory lists in coordination with logistics staff.
- Ensure all financial and administrative activities align with MHCO policies, donor guidelines, and audit standards.
- Ensure confidentiality of financial and HR documentation.
- Support internal monitoring or compliance checks conducted by management.
- Follow MHCO’s safeguarding, protection, and PSEA (Prevention of Sexual Exploitation and Abuse) policies.
- Ensure all administrative and financial processes uphold dignity and respect for all staff and stakeholders.
- Report any safeguarding or misconduct concerns following MHCO procedures.
Note: Only short-listed candidates will be contacted for written Test/Interview
Safeguarding and Recruitment Statement – MHCO
At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.
All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.
The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.
we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.
By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.
