The Finance Assistant is responsible for supporting day-to-day financial operations of MHCO in Nangarhar Province by ensuring accurate recording, processing, and filing of all financial transactions in compliance with MHCO policies and donor requirements. This role includes preparing vouchers, entering transactions in QuickBooks and cashbooks, tracking bank deposits and payments, maintaining proper documentation, conducting daily cash counts, preparing reconciliations, and ensuring timely payment of taxes. The Finance Assistant also manages financial files, verifies expense eligibility against approved budget lines, supports staff advances and liquidations, and prepares periodic financial reports as required. The position requires strong attention to detail, sound knowledge of accounting procedures, proficiency in QuickBooks, and strict adherence to MHCO’s ethics, safeguarding, and accountability standards.
Duties & Responsibilities:
- Implement MHCO’s applicable policies and ensure financial documents are compiled accordingly.
- Prepare vouchers and properly record transactions in the QuickBooks system.
- Keep accurate records for all daily transactions.
- Track bank deposits and payments.
- Check all expenses according to the approved budget lines.
- Record financial transactions of the site in primary books of accounts (Cashbook and QuickBooks).
- Ensure final check and verification of financial documents before payment of cash.
- Ensure all original financial documents are scanned, filed, and kept in a safe place.
- Ensure the project's assets (fixed assets and materials) are well recorded.
- Ensure proper filing of documents and records.
- Keep soft and hard copies of financial records for all financial activities and transactions.
- Ensure all bills, vouchers, and any other documents related to financing have been signed and approved at the appropriate date and are kept recorded.
- Effect the cash-count at the end of each day and report the balance to the Finance Manager.
- Ensure that each payment has an approved receipt.
- Pay taxes on time.
- Ensure payments are done after the approval of authorized office staff.
- Enter all transactions into the system on the same day they take place.
- Register all cash in the cash register.
- Accomplish cash withdrawal procedures while paying to the requester.
- Ensure the receiver counts his/her cash before leaving the cash box desk.
- Ensure expense reports are returned to the cash box desk in the minimum amount of time possible, with approval of line managers.
- Ensure the amounts of money requested do not exceed the authorized ceiling.
- Ensure a receipt is issued for cash received from the clients.
- Distribute phone credit top-up cards on the first day of each month, within the limits.
- Ensure purchasing prices are accurate.
- Ensure all cash box transactions are understandable and back-up documentation is available according to the donors’ funding rules (request form, quotation, bill translation, petty contracts, goods received notes, bid comparison, and travel assignments).
- Prepare daily clearance with staff advances and travels.
- Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. Prepare special reports to clarify problems or as requested for other reasons.
- Prepare monthly, quarterly, semi-annual, and fiscal year reports.
- Make all bank/cash reconciliations.
- Ensure reimbursement of funds from donors, so that business can process its daily activities smoothly.
- Carry out any other task as assigned by the Finance Manager or Senior Finance Officer
Note: Only short-listed candidates will be contacted for written Test/Interview
Safeguarding and Recruitment Statement – MHCO
At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.
All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.
The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.
we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.
By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.
