Administration and Logistics Assistant

Position Title: Administration and Logistics Assistant

2025-10-28 Badghis Full Time 95

Job Location:	Badghis
Nationality:	Afghan
Category:	Admin-Clerical
Employment Type:	Full Time
Salary:	WVA Salary Scale
Vacancy Number:	JR45857
No. Of Jobs:	1
City:	Qala-E-Now

Organization:	World Vision International
Years of Experience:	Minimum 1 years of experience. Working knowledge in Administration and warehousing
Contract Duration:	3 Months
Gender:	Male/Female
Education:	Associate degree in management or administration certificate or equivalent.
Close date:	2025-10-28

About World Vision International:

World Vision International (WVI) began emergency relief operations in Afghanistan in 2001 by addressing the urgent needs of children and families affected by natural disasters and decades of conflict. More than a decade later, World Vision Afghanistan’s (WVA) programs have expanded to development sectors such as health, nutrition, WASH, child protection, and education, empowering women to engage in civil and social change through interfaith partnership.

WVA targets the most vulnerable in its interventions; including children, women, Internally Displace Persons (IDPs), and returnee refugees, as well as the most impoverished and marginalized families. These priorities have been chosen to contribute to our Goal of: “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.”

Our work is well established in Herat, Badghis, Ghor, and Faryab provinces in the western region of Afghanistan. We work closely with all levels of society including children, parents, teachers, village councils, religious leaders, ministries, provincial departments, and other national and international agencies.

Job Descriptions:

Job-Purpose

The Administration and Logistics Assistant plays a crucial role in supporting both the administrative and general warehouse. In the administrative capacity, the assistant provides a wide range of support to the Administration Unit at World Vision Afghanistan Badghis Zonal Office, ensuring smooth office operations, managing procurement requests, and maintaining filing systems.

In the warehouse’s role, the Assistant supports the day-to-day operations by receiving, storing, and dispatching goods and Commodities, maintaining inventory accuracy, and ensuring a clean and safe work environment.

Major Responsibilities:

Office Management:

Manage /review incoming correspondence, collect and prepare necessary information for reply/action,
Raise purchaserequest for office supplies and consumables ensuring office inventory is maintained and restocked.
Assist the other support staff focal points in the management of leave and attendance, timesheets and LDRs.
Prepare “Request for Payment” for the payment of utilities, rental fees, supervise office staff, including catering (cook) and janitorial (cleaning steward) staff ensuring duties are performed efficiently.

Guest Management Including Events & Meeting Scheduling

Arrange accommodation /reserve hotel rooms that meet the travellers’ needs, considering location, amenities, and budget.
Assist in organizing office meetings, events, and staff activities.
Prepare materials and resources required for internal meetings and presentations.
Provide hospitality/catering/logistical support for meetings/conferences organized by the office as well as for residents at the Guest House

Petty Cash Management:

Oversee and manage petty cash transactions, ensuring accurate records are maintained.
Handle petty cash disbursements, verify receipts, and reconcile the petty cash account regularly.
Liaise with the finance department for payments and ensure proper documentation of expenses.

Inventory Management:

Assist with regular stock checks and cycle counts to ensure inventory accuracy.
Report low stock levels or discrepancies in stock quantities.
Organize and rotate stock in compliance with warehouse procedures (FIFO, LIFO, etc.)
Receive, verify, and store incoming pharmaceutical products and supplies according to the pharmacy’s standards and regulatory requirements.
Ensure that all medications and supplies are stored in appropriate conditions, such as temperature-controlled environments when necessary.
Rotate stock based on expiration dates (first-in, first-out method) to minimize waste and ensure product availability.
Correctness in the quality, quantity, specifications, condition of the materials received from vendors.

Quality Control & Compliance:

Ensure that all stored products comply with safety, quality, and regulatory standards.
Maintain accurate records of medication batch numbers, expiration dates, and inventory movements.
Ensure compliance with health and safety regulations, including proper disposal of expired or damaged items.
Complete necessary paperwork, such as outbound and inbound forms and maintain accurate records of received goods, dispatched orders, and inventory levels.

Other

Adhere to WV Child and Adult Safeguarding policy and standards.
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Adhere to WV accountability standards.
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To be aware and prepared to implement WV Afghanistan Humanitarian and Emergency Affairs
Other activities

Job Requirements:

KNOWLEDGE, SKILL AND EXPERIENCE

Required Education, training, license, registration, and/or Certification

Associate degree in management or administration certificate or equivalent.
Computer literate in MS. Office

Required Professional Experience

Minimum 1 years of experience.
Working knowledge in Administration and warehousing

Required Language(s)

Fluent in English both written and verbal.
Pashto knowledge.

Required travel and/or work environment accommodations

Accessibility to the below mentioned areas/locations is required (please specify):

Position’s physical requirements

Physically Fit

Preferred Experience, Knowledge and/or other Qualifications

· Bachelor degree in business administration, business management, public administration warehouse management

· Good communication and interpersonal skills

· Must have good attention to details

· Ability to prioritize work in relation to need and urgency

· Ability to work off-hours and on weekends as needed

Able to work in a cross-cultural environment with multi-national and international staff

Submission Guidelines:

The application closing date is 28-Oct-2025. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to WV online application system by copying and pasting the following link into their browsers:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/job/Administration-and-Logistics-Assistant_JR45857-1