Admin/ HR manager/ Officer

Position Title: Admin/ HR manager/ Officer

2025-10-27 Herat Full Time 8

Job Location:	Herat
Nationality:	Afghan
Category:	Human Resources
Employment Type:	Full Time
Salary:	According to AHDAA Salary Scale
Vacancy Number:	AHDAA/1
No. Of Jobs:	1
City:	Herat

Organization:	AHDAA
Years of Experience:	3-5
Contract Duration:	12
Gender:	Male
Education:	Bachelor or Master in relevant field
Close date:	2025-10-27

About AHDAA:

• AHDAA is a non-profit making development and charitable organization working exclusively for the welfare, development and the realization of good livelihood among the Afghan poor and vulnerable groups. AHDAA is non-government and non-political or related to such organizations. AHDAA has attracted both national and international resources to develop and rehabilitate the country.

Job Descriptions:

To provide a seamless and integrated support function to the organization by managing both administrative operations and core Human Resources activities. This role is crucial for ensuring a smooth-running office environment and for fostering a positive, productive, and compliant work culture.

Job Requirements:

Key Responsibilities:

A. Administrative Management

Office Operations:
- Manage the day-to-day office operations, ensuring a clean, safe, and efficient working environment.
- Oversee maintenance of office equipment (printers, copiers, etc.) and manage relationships with relevant vendors.
- Manage office supplies inventory and place orders as needed, within budget.
- Coordinate with IT support for hardware/software issues and new employee setups.
Facility & Vendor Management:
- Act as the primary point of contact for landlords, cleaners, security, and other facility service providers.
- Source and negotiate with vendors for office services, supplies, and equipment.
- Manage company subscriptions and service contracts.
Communication & Coordination:
- Handle incoming and outgoing correspondence and phone calls in a professional manner.
- Organize and schedule meetings, book travel, and manage executive calendars as required.
- Provide logistical support for company events, meetings, and conferences.

B. Human Resources Management

Recruitment & Onboarding:
- Manage the full recruitment cycle: post job ads, screen CVs, schedule interviews, and conduct reference checks.
- Prepare employment contracts and onboarding packages.
- Lead the new employee onboarding and orientation process to ensure a positive first-day experience.
HR Administration & Record Keeping:
- Maintain and update employee records, both physical and digital, with strict confidentiality.
- Manage the timesheet and attendance system (e.g., sick leave, vacation).
- Process payroll or provide accurate data to the finance department.
- Handle employment verification letters and other HR-related documentation.
Policy & Compliance:
- Assist in developing, implementing, and communicating HR policies and procedures.
- Ensure compliance with national labor laws and regulations.
- Stay updated on changes in employment legislation.
Employee Relations & Engagement:
- Serve as a first point of contact for employee queries regarding HR policies and benefits.
- Assist in resolving minor workplace conflicts and escalate issues when necessary.
- Support employee engagement initiatives and help foster a positive company culture.
- Manage the employee offboarding process, including exit interviews.
Performance Management:
- Support the performance review cycle by providing templates, tracking completion, and filing appraisal forms.
- Key Qualifications & Skills:
- Education:
  - Bachelor's degree in Human Resources, Business Administration, or a related field.
- Experience:
  - Proven experience (2-5 years) in an administrative role with HR responsibilities, or a combined Admin/HR role.
  - Experience with recruitment, onboarding, and HR administration is essential.
- Technical Skills:
  - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  - Experience with HRIS (Human Resources Information Systems) or payroll software is a strong advantage.
  - Solid understanding of national labor laws and HR best practices.
- Soft Skills:
  - Excellent Communication: Strong interpersonal and written communication skills.
  - Discretion & Confidentiality: Ability to handle sensitive information with the utmost integrity.
  - Organizational Skills: Exceptional time-management and multitasking abilities with a keen eye for detail.
  - Problem-Solving: A proactive and resourceful approach to overcoming challenges.
  - Team Player: Ability to work effectively both independently and as part of a team.