Purpose of the Role
Lead NIDA’s finance function to ensure strong financial stewardship, donor compliance, and timely, decision-useful reporting. The Finance Manager oversees budgeting, accounting, treasury, audits, taxation/legal compliance, internal controls, and capacity building of the finance team in line with NIDA policies and donor/GoIRA requirements.
Key Responsibilities
1) Financial Strategy, Planning & Budgeting
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Lead annual organizational budget; consolidate project budgets and reforecasts with Program Leads.
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Provide monthly budget-vs-actual (BvA) analysis, variance narratives, and recommendations to management.
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Support proposal development with accurate costings, unit rates, allocation keys, and donor-compliant budget notes.
2) Accounting, Treasury & Systems
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Ensure accurate and timely bookkeeping (accrual basis), month-end close, reconciliations (bank, cash, advances, payables/receivables, payroll, taxes).
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Maintain chart of accounts, cost centers, and donor/project coding; ensure proper documentation and filing (hard/digital).
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Oversee cash flow forecasts; manage bank relations, signatories, and liquidity; authorize payments per delegation of authority (DoA).
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Maintain and optimize the accounting/ERP system; champion process automation and data integrity.
3) Compliance, Controls & Risk Management
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Implement Finance Manual and internal controls (segregation of duties, approvals, asset/stock controls, spot checks).
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Ensure compliance with donor rules (UN, INGO, bilateral/multilateral), national laws, and NIDA policies.
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Lead fraud risk mitigation; investigate red flags with ED/Compliance; ensure corrective actions and lessons learned.
4) Donor & Statutory Reporting
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Produce accurate monthly/quarterly donor financial reports with reconciled GL and supporting schedules.
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Prepare organizational management reports: trial balance, BvA, cash forecast, pipeline, burn rate, liabilities.
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Ensure statutory reporting, taxation/withholding, pension/benefits filings, and MoEc/MoF/NGO Directorate requirements.
5) Payroll & HR Coordination
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Oversee monthly payroll preparation, approvals, tax and benefit deductions, and confidential records.
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Coordinate with HR on salary scales, recruitment costs, timesheets, leave accruals, and staff advances/clearances.
6) Procurement/Logistics Interface
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Validate availability of funds; review PRs/POs/contracts and payment packages for compliance (3-way match: PO–GRN–Invoice).
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Support procurement planning, cost comparisons, and value-for-money assessments; enforce documentation completeness for audit.
7) Audits & Capacity Building
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Lead external audits (statutory & donor) and internal audit follow-ups; maintain an audit-ready filing system.
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Develop finance team capacity via SOPs, coaching, and training; conduct finance inductions for non-finance staff.
8) Grant/Project Close-out
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Guide financial close-out: final reports, cost share/indirect recovery, asset disposition, partner/ supplier reconciliations.
