Humanitarian Supply Chain Assistant

Position Title: Humanitarian Supply Chain Assistant

2025-08-06 Herat Full Time 3

Job Location:	Herat
Nationality:	National
Category:	Admin-Clerical
Employment Type:	Full Time
Salary:	As per Organization Salary Scale
Vacancy Number:	HR1062-AFGA/412
No. Of Jobs:	1
City:	Herat with frequent trip to different provinces

Organization:	Afghan Family Guidance Association \|AFGA
Years of Experience:	1-3 years
Contract Duration:	End of December 2025 with possibility of extension (Three Month probationary )
Gender:	Male
Education:	Graduated from a well-known pharmacy, social science, economics, or other relevant faculty.
Close date:	2025-08-06

About Afghan Family Guidance Association |AFGA:

Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. Alongside the Ministry of Public Health, AFGA has been working in the field of Reproductive Health since its inception. AFGA is a fully accredited member of the International Planned Parenthood Federation (IPPF) and an important partner of UNFPA.

A committed team of more than 600 experts are working in 11 provinces of Afghanistan to achieve AFGA goals and objectives. AFGA provides health services to the most vulnerable and hard to reach communities through over 140 service delivery points.

Job Descriptions:

Job Summary:

The humanitarian supplies chain assistant will provide support to AFGA humanitarian response on field level, as part AFGA-UNFPA project the position holder will provide overall support on humanitarian response particularly conducting needs assessment, managing non-food items prepositioning and distribution on field level according to approved plan.

Specific Responsibilities:

Receive and process requests for quotation for transportation of commodities and equipment.
Implement purchases for coordination and the bases while respecting the rules and approval procedures established by donors and AFGA.
Ensure that products purchased correspond to the requirements of the purchase officer in terms of quantity and quality
Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
Establish and archive purchasing files according to the rules of AFGA and its donors.
Archive all documents related to purchases and supplies.
Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of goods to various IPs.
Support timely delivery of commodities and supplies to authorized partners and destinations.
Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
Assist in the management of commodity accounting data quality and integrity.
Process documentation for execution of logistics operations (e.g., GRNs, DSs, Stock cards, invoice verification, etc.), take appropriate actions to resolve operational issues, and escalate various issues to the supervisor.
Liaise with internal and a limited number of external stakeholders to support efficient logistics operations management.
Record daily stock in and out for the coordination office.
Carry out monthly stock inventory for coordination and reconciliation with what should be in stock.
Regularly monitor the quality of products during storage. Pay special attention to expiration dates.
Archive all documents related to stocks
The supply assistant is overall responsible for maintaining updated inventory records of the project, including all program supplies and services.
Stocking and distributing supplies, equipment, compiling balance, cost, maintaining and updating records, and inventory database
Reports on inventory levels, supply chain progress, procedural efficiency, and personnel issues to upper management.
Oversees and regularly counts materials, equipment, or supplies of the project in the office and stock
To undertake all other duties and responsibilities as assigned by the supervisor

Job Requirements:

Graduated from a well-known pharmacy, social science, economics, or other relevant faculty.
At least two years of working experience in procurement, supply chain, logistics, inventory management, and transportation with national or international NGOs or public entities.
Good English skills (speaking, writing & listening)
Good Computer Skills (MS. Office).
Ability to cope with stressful situations.
Excellent communication skills, both oral and written.
Excellent self-motivation skills.
Experience in effectively dealing with other AFGA office staff.

Submission Guidelines:

Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materials

Due to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_1114688339

We would like to strongly encourage qualified local candidates to apply for the current vacancy

AFGA Recruitment Process Commitment:

At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.

We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objectives