About Modern Agriculture Animal Husbandry Organization (MAAO):

Modern Agriculture Animal Husbandry Organization (MAAO) is a national, non-political, non-racial, non-profitable and non-governmental organization, based on human values.

MAAO is a national organization with international standards registered with Islamic Republic of Afghanistan Ministry of Economy, headquartered is in Mazar-e-Sharif, Balkh province.

MAAO operation will be in all part of Afghanistan to boost sustainable economic opportunities through enhancing the agriculture & Livestock productivity, Education, rural development, capacity development and Civil Society, focusing on women role.

MAAO has the ability to provide trainings and conducts researches in agriculture components, in agriculture education for capacity building, value chain in all relevant sectors, vocational trainings, handicrafts, Health and Nutrition, other relevant fields

Positions Summary:

To manage core Human Resource functions while acting as the organizational Focal Point for Protection from Sexual Exploitation and Abuse (PSEA), Gender Base Violence (GBV) and Gender Mainstreaming. This role supports staff recruitment, development, well-being, and ensures adherence to organizational values and donor standards.

The incumbent plays a crucial role in promoting a safe and inclusive work environment by focusing on preventing and responding to SEA and gender-based violence. This individual ensures that the organization's policies and practices align with ethical standards and best international practices. They are responsible for raising awareness, providing training, handling complaints, and coordinating with relevant stakeholders to address these critical issues. 

He/ She must have 3-5 years of relevant experience and fluency in Pashto/ Dari and English, both verbal and written.  

Key Responsibilities

1. Human Resources (HR) Management

1. Recruitment & Staffing:
   • Develop and post job advertisements in line with project needs and donor requirements.
   • Facilitate transparent recruitment processes: shortlist, schedule interviews, prepare interview guides, participate in panels.
   • Prepare contracts, offer letters, and onboarding packages.
   • Ensure all recruitment files are properly archived and audit-ready.
2. Personnel Administration:
   • Maintain accurate and up-to-date personnel files (both hard and digital).
   • Monitor and track staff leave (annual, sick, maternity/paternity, etc.).
   • Prepare monthly payroll inputs in coordination with Finance (attendance, overtime, deductions).
   • Monitor contract expiry dates, probation periods, and initiate extensions or terminations as needed.
3. Onboarding & Orientation:
   • Organize induction for all new staff, covering organizational policies, Code of Conduct, PSEA, security and Risk Management.
   • Ensure all new hires sign required documents (contract, ToR, confidentiality, PSEA declaration, CoC, etc.).
4. Performance Management:
   • Facilitate mid-term and annual performance evaluations.
   • Support supervisors in managing underperformance through coaching and progressive discipline.
   • Maintain documentation of performance-related issues and corrective actions.
5. Staff Development & Capacity Building:
   • Identify staff training needs and recommend capacity-building plans.
   • Coordinate internal and external training opportunities.
   • Maintain a training tracker and records of all completed sessions.
6. Employee Relations & Well-being:
   • Support conflict resolution and mediate staff disputes when necessary.
   • Promote a positive, respectful, and inclusive work environment.
   • Ensure staff grievances are handled confidentially and promptly.
   • Coordinate staff care initiatives (e.g., stress management, peer support).
7. Policy Compliance:
   • Ensure compliance with MAAO HR manual, labor law, donor standards, and staff handbooks.
   • Conduct periodic reviews of HR policies and recommend updates.
8. Audit and Spot Check
   • Assist Program/ Project Manager and donor for conducting external and internal audit.
   • Assist Program/ Project Manager for conducting spot check by Donors.
   • Submitting the entire supporting documents to internal, external audit and spot check.

2. PSEA (Protection from Sexual Exploitation and Abuse) Focal Point

• Disseminate PSEA standards among staff, volunteers, and community members.
• Ensure community-level awareness on how to report SEA cases safely and confidentially.
• Collaborate with Protection and M&E teams to monitor risk areas and strengthen mitigation measures.
• Support survivor-centered referral and response mechanisms where needed.
• Maintain confidentiality and neutrality in all SEA-related matters.
• Coordinate with Donor PSEA focal points and attend inter-agency meetings.
• Ensure that PSEA and GBV considerations are integrated into all aspects of HR policies, including recruitment, onboarding, and performance management.
• Conduct training and awareness-raising sessions for staff, partners, and beneficiaries on PSEA, GBV, and protection principles.
• Develop and disseminate clear reporting mechanisms for SEA and GBV incidents.

3. Gender Focal Point

• Promote gender equality in recruitment, participation, training, and community engagement.
• Work with project teams to ensure women's meaningful involvement in livelihoods, poultry, vocational training, and FFA activities.
• Integrate gender-sensitive indicators into project M&E frameworks.
• Ensure coordination with donor’s Gender and Protection focal point, to attend the required meetings and trainings.
• Support gender analysis, Do No Harm assessments, and inclusion plans.
• Report to donors on gender based issues, progress and challenges.

4. Capacity Building:

• Provide training and capacity building to staff on PSEA, GBV, and protection principles.
• Develop and disseminate training materials and resources on PSEA, GBV, and protection.
• Facilitate knowledge sharing and learning on PSEA and GBV within the organization and with external partners. 

5. Protection Tasks

• Consider the protection needs of beneficiaries and ensure to mitigate harm to staff members and beneficiaries.
• Support staff members and beneficiaries with specific needs to access referral services and additional support.
• Ensure, “Do No Harm” strategies are practiced and the field teams are briefed and guidance provided properly.

6. Additional Job Responsibilities

• The duties and responsibilities set out above are not exhaustive, and the postholder may be required to carry out additional duties from time to time, subject to change with the evolution of the project progress and in accordance with project nature, MAAO, and donor requirements, which are reasonable in relation to their level of skills and experience. The post holder is required to carry out the tasks that are unforeseen issues and circumstances in relation to the program and should remain adaptable to perform responsibilities that may not be mentioned above as and when required.

Soft Skills

• Ability to cope well under pressure, work irregular hours and meet tight deadlines
• Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures
• Strong English Speaking and Writing skills
• Report writing and communication skills
• Deadline-Oriented
• Experience in needs assessment, monitoring and evaluation.
• Attention to details

PSEA Declaration & Vetting Procedure:

• As an organization committed to upholding the highest standards of integrity and accountability, we are dedicated to preventing sexual exploitation and abuse (PSEA) in all our operations. We expect all employees to maintain a zero-tolerance policy towards any form of sexual exploitation, sexual abuse, or harassment.
• By applying for this position, you agree to adhere to our PSEA principles and report any concerns or incidents related to misconduct promptly to the designated focal point within the organization. Failure to comply with these standards may result in disciplinary action, up to and including termination of employment.
• As part of our commitment to safeguarding vulnerable individuals, we conduct a thorough vetting process for all candidates. This includes a specific inquiry into any past allegations, investigations, or disciplinary actions related to sexual misconduct.
• We will ask all references to confirm if the candidate has ever been subject to any such issues, left employment pending an investigation, or refused to cooperate with an investigation related to sexual exploitation and abuse (SEA).

Competence:

• Passionate to work, teamwork oriented, problem-solving skills, excellent communication, interpretation, and analytical skills, field activity coordination, monitoring & evaluation, and providing feedback, willingness to work in tough field conditions, meet tight deadlines, work under pressure, willingness to travel based on need and requirement, a self-oriented and good planner with professional communication and representation skills.

Core Competencies:

• Highly motivated, effective communication skills, both verbally and written, in groups or as individuals.
• Experience utilizing computers, including word processing, spreadsheet, and other software packages.
• Familiarity with Cluster work at national or sub-national level
• Be respectful, possess cultural and political awareness and sensitivity
• Demonstrate flexibility, consistency, and sound work ethics.
• Integrity, loyalty, and discretion on high standard.
• High integrity, confidentiality, and professionalism.
• Strong knowledge of HR best practices.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Proficient in MS Office, Excel, and HR-related software.

Education

• Bachelor’s degree in Business Administration, HR management, Gender Studies, Social Sciences, Law, or any other relevant field.
• Familiar with Afghan labor law, HRIS, and donor regulations.
• Full and advanced knowledge of MS Office Package and Experience utilizing computer and advance knowledge of MS Excel.

Work Experience

• Minimum 3–5 years of progressive HR and field experience in NGOs, with demonstrated PSEA or gender-related work.
• Prior experience in staff training, PSEA awareness sessions, and gender mainstreaming preferred

Language Skills

• Fluency in Dari/ Pashto and English language skills (writing, speaking, reading and understanding)

Interested and qualified candidates can submit their CVs along with a cover letter to the HR Department of MAAO through the link address: https://maao.org.af/Jobs-Listing-Page-main/jobs.html 

Please note, while sending your C.V & Cover letter, please mention the vacancy number and position in the subject line, application received after the closing date and without subject line will not be taken in consideration. Local applicants from the same province are encouraged to apply and will be given priority.

Due to huge number of applications, only those applicants who meet the minimum qualification and requirements for the mentioned position will be contacted for the written test and interview.