Position Summary:
The Procurement and Logistic Officer will oversee procurement activities, supplier relations, logistics coordination, documentation, and asset management to support the effective delivery of the NGO's projects and operations.
Key Responsibilities:
- Manager all procurement processes in compliance with internal policies and donor requirements.
- Prepare, review, and maintain all procurement documentation including RFQs, purchase orders, and contracts.
- Identify, evaluate, and manage relationships with suppliers and service providers.
- Maintain up-to-date supplier and vendor databases and evaluate supplier performance.
- Coordinate logistics for the timely delivery of goods and services to project sites.
- Ensure proper documentation and filing of all procurement and logistics records.
- Monitor procurement plans and update project teams on procurement progress.
- Support the development and enforcement of procurement policies and procedures.
- Oversee the receipt, inspection, and verification of goods and services delivered.
- Manage the inventory and tracking of organizational assets and equipment.
- Conduct periodic asset verification and ensure accurate asset records.
- Coordinate with finance and program teams to align procurement with budgets and timelines.
- Ensure compliance with donor procurement regulations and audit requirements.
- Assist in logistics planning for field missions, including transport and accommodation arrangements.
- Perform any other duties assigned by line manager.
