Admin/finance Assistant

Position Title: Admin/finance Assistant

2025-04-21 Kandahar, Laghman, Nangarhar, Nimruz Full Time 9

Job Location:	Kandahar, Laghman, Nangarhar, Nimruz
Nationality:	Afghan
Category:	Finance
Employment Type:	Full Time
Salary:	According to Organization Policy
Vacancy Number:	116
No. Of Jobs:	2
City:	kabul

Organization:	Afghan Development Foundation
Years of Experience:	Minimum five years of relevant experience.
Contract Duration:	03 Months
Gender:	Male
Education:	Bachelor’s degree in Business Administration or Finance or Human Resource
Close date:	2025-04-21

About Afghan Development Foundation:

About Afghan Development Foundation (ADF):
The Afghan Development Foundation (ADF) is a non-governmental, non-political organization founded in 1996 and run entirely by Afghans. The organization is registered
with the Ministry of Economy of Afghanistan. ADF is run by a group of considerate people who intend to rebuild, bring livelihood resilience, facilitate education for
children, and ensure food security for the communities and the population greatly affected by conflicts. Due to war damages and the high number of domestic
destructions, which have had close and direct effects on the livelihoods of people, children's education, and the development gap, ADF has concentrated its activities in
various vital sectors for human welfare and is taking an active part in the developmental sector of Afghanistan.

Job Descriptions:

Job Responsibilities:

Finance:

Responsible for day to day financial transactions record keeping
Responsible for collecting and checking all financial vouchers and supporting documents
Responsible for maintaining and proper filing of provincial office financial vouchers
Ensure that all bank and cash transactions are made after review and approval of Finance Manager and Country Director.
Responsible for preparation of complete payment vouchers and cash verification forms.
Helping Finance Manager in preparation of monthly payroll
Responsible for banking and keeping petty cash and preparing bank and cash reconciliation
Assists Finance Manager in preparation of monthly financial and donor report
Responsible for collecting and payment of income tax to the Ministry of Finance on monthly basis and deal with any tax-related issues
Other related tasks as needed.

Admin:

To have the responsibility of maintaining Personnel Individual files checking and filing the documents.
Organizes the staff filling and archives.
Organizes and updates the personal file of each Afghan employee (job description work contracts individual action plans mission letters bio data copies of national identity documents resume evaluation forms ID card.
Develop database for checking the beneficiaries information
Daily check of time sheet.
Collects on a monthly basis all the time sheets of the staff
Collects on a monthly basis absence and leaves forms.
Sums up leaves taken by staff at the end of each month for updating the information of Afghans salary database.
Checks presence absence and leaves statements.
Check the collected contract time sheets salary sheets and other data and inform the HR Manager in case of modification.
Assists the HR Manager for programming test/interviews of applicants at provincial level on the base of short lists sent by responsible of each section.
Helping Finance Department in preparation of six months reports to ministries.
Manage office support staff at field locations (Driver, Guards, etc)
Maintenance of vehicle record, their movement and all other related matters.
Arrangement of rental contract for project office and community places if any.

Procurement:

Procurement of material for project requirements according to AREP’S policy and procedures, with close coordination and support of head office procurement logistics’ team and procurement committee.
Maintenance of inventory for office, proper inventory control and update of the inventory list, etc. at project office and field levels.

Job Requirements:

At least bachelor degree equivalent,
Fluency in Dari or Pashto with strong communications skills with fluency in English language required.
Have experience in the admin and finance
4 years of work experience within an international or local NGOs or other relevant organizations in admin and finance
Able to manage and plan the work effectively and meet deadlines.
Ability to manage the finance activities and as well abilities in the analyses, recording and reporting of financial activities
Abilities in the management of admin activities and support the procurement officer
Have abilities in the analyses, developing and preparing reports to monitories and provincial level
Ability to build strong lines of communication with stakeholders

Submission Guidelines:

The interested candidates should submit their up-to-date CV and cover letter in soft to the below email address:
Please note, when you applying via email please put the vacancy number, title of position in your email subject line