POSITION OBJECTIVE
The project provincial coordinator who will works under the direct supervision of the regional Health manager at regional level, health program is responsible to coordinate, implement and report the health project funded by GAC, implementation and budget utilization with accordance to the donor approved work plan and budget to achieve the target goal of the project and provide required support to the national health management for mobilizing of new resources, support the provincial project staff through technical inputs and maintain good coordination and relation with related stakeholders at the provincial level.
JOB DUTIES AND RESPONSIBILITIES
• Implement the project including Medicine supplies, awareness and psychosocial support which funded by GAC with all its requirements agreed by AKFC-AKFA with donors.
• Support provincial project staff to ensure that the projects’ activities are implemented in accordance with the agreed work plan, implementation schedule and allocated resources.
• Track the progress against the agreed work plan of the project and ensure the budget is utilized according to the allocated budget and with consideration of the donor requirement and compliance.
• Supervise the project’s activities implemented by the project staff in targeted districts to ensure program quality and real-time decision for program improvement is undertaken by documenting implementation gaps and challenges.
• Conduct regular field visits and coordinate the projects implementation with BPHS implementers and relevant stakeholders at the field level and follow up the field visits findings from the project related activities being implemented at the target areas and address field implementation issues (technical and operational) with concerned departments.
• Preparing of required reports such as monthly, quarterly, semiannual, annual and update progress reports for line supervisor and health management with accordance with the donor requirement, reporting mechanisms and deadlines.
• Coordinate the purchase requests of the project requested medical and non-medical items and follow up regularly with relevant department such as procurement, finance and others for on time provision.
• Contribute to the process for developing project annual plan, implementation schedule and yearly plan of operation (YPO) for the projects implement by health team.
• To manage the arrangement of all required training and capacity building programs to the project staff and stakeholders with consideration of the allocated resources and identified areas for improvement.
• Increase the project’s staff capacity through supervision, workshops, training and regular consultation for improved performance and achieving better results and targeted outputs and outcomes of the projects.
• Work closely with other AKF sectors in identifying areas for collaboration and program integration that help utilize program budget efficiently and address stakeholders’ expectations with minimal resources.
• Liaise and coordinate the project’s implementation with other AKDN agencies, AKF sectors at the national level.
• Work closely with MIS and M&E team to analyses program implementation and take forward the best practices & lessons learned and incorporate in donor reports.
• Support health management in identifying areas for innovation and improvement through new concept notes, proposals and strategic plans for resource mobilization.
• To report any challenges miss affecting the implementation including financial problems with line manager and health management.
• To carry out the responsibilities of the role in a way which reflects AKF’s commitment to preserving AKF’s Safeguarding standards for organization, staff, beneficiaries and stakeholders.
• Comply with AKF policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Respect the target communities’ cultures, traditions and customs.
• Respect all AKF policies, rules and regulations and practice accordingly.
• To Identify damaged pipe scheme in targeted districts and plan for repairing
• To active participate in all WASH cluster meetings and present the achieving.
• To do any other task, with the field of competence, as line manager may request.
• To carry out responsibilities of the role in a way which reflects AKF’s commitment to protecting children and vulnerable adults in accordance with the Safeguarding Policy and Child Safeguarding Policy.
• To report any suspicions or actual violations of the Safeguarding Policy and and/or Child Safeguarding Policy as per the given training.
OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
• Contribute to development and deliver presentations in official events.
• To Maintain a good organizational working relationship within the departments and other AKF’A sectors at national and regional offices and AKDN sister agencies.
• Facilitate donor visits, monitoring, evaluations mission and audit, as per the AKF policy, procedures and grant agreements.
DECISION-MAKING & AUTHORITY
• Confirm the yearly plan of operation for the relevant project.
• Conduct performance appraisal of the project officer.
• Provide the feedback to the projects related staff and regular follow up for improvement in the project’s implementation.
