MAIN PURPOSE OF JOB:
The Human Resources Specialist works closely with the Finance, Operation and Administrative Manager covering a variety of HR activities including employee relations, recruitment, benefits, orientation, implementation of policies and procedures, and administration of personnel systems. S/he, in collaboration with other program staff, assists in coordinating local recruitment. HR Specialist serves as a resource person to staff with respect to program policies and procedures and the Benefits Program. S/he collaborates with the Accountants providing information on holiday, sick, and vacation leave usage. The HR Specialist assists the Finance, Operation and Administrative Manager in communicating with HQ HR staff on a regular basis to keep Afghanistan personnel information and documentation up-to-date in MSH headquarters. S/he also provides assistance to the Project staff in general orientation to new staff. The HR Specialist aware of, and adheres to, MSH’s Procurement Integrity (PI) standards in all activities and is responsible for raising the awareness of staff regarding PI regulations.
Recruitment
• Under direct supervision of the Finance, Operation and Administrative Manager and in collaboration with program staff, provide services related to the recruitment of staff. This may include assisting hiring managers in defining recruitment needs, developing clear job descriptions, arranging the posting of approved job descriptions, receiving applications, reviewing and circulating applicant CV’s to Program Managers, identifying advertisement resources and placing ads as needed, setting up interview schedules and interview committees, interviewing candidates, checking references and documents. Ensure that the files and database for job applicants and consultants are maintained, forwarding CVs to MSH HQ for inclusion in the Organization-wide HR skills database as appropriate.
Personnel
• Ensure that accurate personnel files are maintained for all employees. Act as a liaison to the Finance, Operation and Administrative Manager and as appropriate to HR in HQ with respect to personnel matters. Be available to employees regarding confidential employment matters, career development, job satisfaction, and grievance and discipline issues. Provide guidance and options and/or pathways for resolution, consulting with Regional HR Partner as appropriate. Provide assistance to the Finance, Operation and Administrative Manager in conducting exit interviews with departing staff.
Leave Tracking
• Set up and maintain a system to track vacation, sick and holiday leave. Provide information to the Accounting Unit on employee leave balances on a monthly basis. Manage and oversee the electronic attendance system (this includes generating the attendance reports as and when required, reconciling the monthly attendance report with the timesheets etc.…).
Processing the Payroll:
• Process payroll for all employees accurately and on time.
• Collect and verify employee attendance, hours worked.
• Ensure accurate deductions for taxes, benefits, and other withholdings.
• Maintain payroll records and ensure confidentiality.
• Support tax and compliance reporting requirements.
• Address employee payroll-related inquiries and resolve discrepancies
Health and Medical Benefits Program
• Assist in the administration of the health benefits program working with other staff as appropriate.
Costpoint Online timesheet collection:
• Take the lead on the Costpoint for the staff, provide the training for staff and new joiners as needed
communicate the status with the Ops, Admin and Finance Manager.
Workday:
• Provide training for staff on goal setting, semi-annual review, and annual review process, track the
Mandatory training for staff, and provide the mandatory training for support staff in the local language.
Mahram Approvals:
• To review the Mahram requests of Females and ensure they are in compliance with Mahram SOP and
approve the Mahram Requests
- Any other Task assigned by Line supervisor.