CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

Job Summary:
•Assist with Administrative task in the office management and administrative affairs of the program and makes sure that needed office facilities, equipment, furniture and material are available and maintain in good conditions.•Maintain record of inventory of Programs’ equipment, furniture and material and submit report to Admin Supervisor on regular basis often on quarterly basis.•Carry out procurement activities and preparation of purchase requisitions, in respect with CARE Afghanistan and projects donors’ policies and procedures.•Assist and develop administrative systems & procedures of Program and ensure their adequate implementation.•Ensuring adequate filing system is in place.•Ensure accurate reporting and exchange of information between the program and otherCARE units.•Act as interpret English-Dari-Pashto for Program while in need.•Support the establishment and maintaining of a uniform administrative support systemamongst department administrations.•Be update on the affairs of the department and capable for representing the activitiesand priorities of the department to non-department members.•Provide quarter based report of Inventory procedure and to the concerned department and inform

Job Responsibilities:

Office Management and Inventory Control Principal Tasks:Oversee and maintain the inventory of office equipment, furniture, and materials to ensure they are available and in good condition. Maintain a regular reporting schedule for inventory status to the Admin Supervisor, typically on a quarterly basis.
Rationale and Impact: Ensures that the program’s physical assets are well-managed and readily available, supporting operational continuity. Proper inventory control reduces unnecessary procurement and helps maintain budget efficiency, enhancing the program's overall effectiveness.

Administrative Support and System Implementation Principal Tasks: Assist in developing, implementing, and maintaining administrative systems and procedures for the program. Ensure a well-organized filing system is in place, provide administrative support to program staff, and establish a consistent support system across departments. Coordinate with the Admin Supervisor to support provincial projects as needed. Rationale and Impact: This responsibility establishes a streamlined administrative work-flow, ensuring that staff can perform their duties efficiently. A consistent support system across departments fosters collaboration and operational consistency, directly enhancing productivity and project alignment

Communication and Coordination Principal Tasks: Act as a communication liaison, ensuring accurate and professional communication with CARE units, project stakeholders, and non-department members. Act as an interpreter for English-Dari-Pashto when needed and keep the department updated on critical information.
Rationale and Impact: Effective communication facilitates collaboration and a unified organizational approach, especially in a multilingual setting. Professional communication

Procurement and Compliance Principal Tasks: Conduct procurement activities by preparing purchase requisitions and ensuring compliance with CARE Afghanistan and donor policies. Coordinate with vendors and maintain accurate records of all procurement activities.
Rationale and Impact: Proper procurement practices ensure that the program acquires necessary resources efficiently and ethically, adhering to organizational and donor guidelines. This minimizes risks, ensures budget adherence, and supports timely access to required resources, directly impacting program success and sustainability.

Reporting and Documentation Principal Tasks: Provide quarterly reports on inventory procedures to relevant departments and maintain a comprehensive documentation system for all administrative activities. Ensure all records and reports are up-to-date and accessible for internal and external audits.

Safeguarding Responsibilities:

• Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Education:
University Degree: in relevant fields, such as business administration

.Experience:

2-Years experience In Administration preferably with International NGOs and organizations.

This position qualifies as Problem-Solving Level 2 due to its structured, routine tasks in customer service, program support, and communication, all within set guidelines. Responsibilities like inventory control, procurement, and administrative support follow established policies, requiring consistent execution rather than complex problem-solving. The focus is on maintaining service standards and clear communication, fitting Level 2 criteria.

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan  participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (Administration Assistant CARE-AF-1126 Kabul) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
• CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)